Tokens – Mailing Label
| Token Name | Data | Notes |
| <<PracticeName>> | Practice Name | |
| <<Title>> | Title | |
| <<FirstName>> | First Name | |
| <<LastName>> | Surname | |
| <<MailingAdd1>> | Location Address 1 | |
| <<MailingAdd2>> | Location Address 2 | |
| <<MailingAdd3>> | Location Address 3 |
Tokens – Documents & Letters
| Token Name | Data | Notes |
| <<DocFullName>> | Doctor Full Name | eg. SMITH, John |
| <<DocFirstname>> | Doctor First Name | eg. John |
| <<DocSurname>> | Doctor Second Initial | eg. SMITH |
| <<DocTitle>> | Doctor Title | |
| <<DocID>> | Doctor ID | |
| <<DocAdd1>> | Doctor Address 1 | |
| <<DocAdd2>> | If Address Line 2 is empty, this will show Suburb State Postcode otherwise it will show Address Line 2 |
|
| <<DocAdd3>> | If Address Line 2 is empty, this will show nothing otherwise it will show Suburb State Postcode |
|
| <<DocSuburb>> | Doctor Suburb | UPPERCASE |
| <<DocState>> | Doctor State | UPPERCASE |
| <<DocPC>> | Doctor Post Code | |
| <<DocMob>> | Doctor Mobile | 9999 999 999 |
| <<DocPh>> | Doctor Phone | 99 9999 9999 |
| <<DocFax>> | Doctor Fax | 99 9999 9999 |
| <<DocEmail>> | Doctor Email | |
| <<DocQualif>> | Doctor Qualification | |
| <<DocLoc>> | Doctor Location | |
| <<DocProv>> | Doctor Provider Number | |
| <<DocABN>> | Doctor ABN | |
| <<DocInvAs>> | Invoice As for Clinic | |
| <<DocAccName>> | Doctor Account Name | |
| <<DocBSB>> | Doctor BSB | |
| <<DocAccNum>> | Doctor Account Number | |
| <<DocBankAdd>> | Doctor Bank Address | |
| <<DocBank>> | Doctor Bank Name | |
| <<RefFullName>> | Referring Doctor Full Name | eg. SMITH, John |
| <<RefFirstName>> | Referring Doctor First Name | eg. John |
| <<RefSurname>> | Referring Doctor Surname | eg. SMITH |
| <<RefTitle>> | Referring Doctor Title | |
| <<RefID>> | Referring Doctor ID | |
| <<RefPractice>> | Referring Doctor Practice | |
| <<RefPracId>> | Referring Doctor Practice ID | |
| <<RefAdd1>> | Referring Doctor Address 1 | |
| <<RefAdd2>> | If Address Line 2 is empty, this will show Suburb State Postcode otherwise it will show Address Line 2 |
|
| <<RefAdd3>> | If Address Line 2 is empty, this will show Suburb State Postcode otherwise it will show Address Line 2 |
|
| <<RefSuburb>> | Referring Doctor Suburb | UPPERCASE |
| <<RefState>> | Referring Doctor State | UPPERCASE |
| <<RefPC>> | Referring Doctor Postcode | |
| <<RefMob>> | Referring Doctor Mobile | 9999 999 999 |
| <<RefPh>> | Referring Doctor Phone | 99 9999 9999 |
| <<RefFax>> | Referring Doctor Fax | 99 9999 9999 |
| <<RefEmail>> | Referring Doctor Email | |
| <<RefQualif>> | Referring Doctor Qualification | |
| <<RefSpecID>> | Referring Dr Speciality ID | |
| <<RefSpec>> | Referring Dr Speciality Description | |
| <<RefLoc>> | Referring Doctor Location | |
| <<RefProv>> | Referring Doctor Provider Number |
Tokens – Informed Financial Consent (IFC Clinic)
Template Tokens
| Token Name | Data as set in the IFC Screen | Notes |
| <<IFCPatFullName>> | Patient name | |
| <<IFCMRN>> | Patient MRN | |
| <<IFCDOB>> | Patient date of birth | |
| <<IFCSexID>> | Patient gender | e.g. M, F |
| <<IFCSex>> | Patient gender | e.g. Male, Female |
| <<IFCAdd1>> | Patient Address Line 1 | |
| <<IFCAdd2>> | Patient Address Line 2 | |
| <<IFCSuburb>> | Patient Address Suburb | |
| <<IFCState>> | Patient Address State | |
| <<IFCPC>> | Patient Address Postcode | |
| <<IFCMobile>> | Patient Mobile | Format 0415 999 999 |
| <<IFCPhoneH>> | Patient Home Phone | Format 99 9999 9999 |
| <<IFCPhoneW>> | Patient Work Phone | Format 99 9999 9999 |
| <<IFCMed>> | Patient Medicare Number | |
| <<IFCMedRef>> | Patient Medicare Reference Number | |
| <<IFCLocId>> | Location | |
| <<IFCLoc>> | Location | |
| <<IFCLocAdd1>> | Location address 1 | |
| <<IFCLocAdd2>> | Location address 2 | |
| <<IFCLocSuburb>> | Location suburb | |
| <<IFCLocState>> | Location state | |
| <<IFCLocPostcode>> | Location postcode | |
| <<IFCLocPhone>> | Location phone | Format 99 9999 9999 |
| <<IFCLocFax>> | Location fax | Format 99 9999 9999 |
| <<IFCLocABN>> | Location ABN | |
| <<IFCDocID>> | Doctor/Surgeon | |
| <<IFCDoc>> | Doctor full name | e.g Michelle ROMERO |
| <<IFCDocFirstN>> | Doctor first name | |
| <<IFCDocLastN>> | Doctor last name | |
| <<IFCDocTitle>> | Doctor title | |
| <<IFCDocProvNo>> | Doctor provider number | |
|
<<IFCDocQualif>> |
Doctor Qualification |
|
| <<IFCDocSpec>> | Doctor speciality | |
| <<IFCDocSpecID>> | Doctor speciality | |
|
<<IFCDocAdd1>> |
Doctor address 1 |
|
|
<<IFCDocAdd2>> |
Doctor address 2 |
|
|
<<IFCDocSuburb>> |
Doctor suburb |
|
|
<<IFCDocState>> |
Doctor state |
|
|
<<IFCDocPostcode>> |
Doctor postcode |
|
|
<<IFCDocABN>> |
Doctor ABN |
Format 99 999 999 999 |
|
<<IFCDocPhone>> |
Doctor phone |
Format 99 9999 9999 |
|
<<IFCDocFax>> |
Doctor fax |
Format 99 9999 9999 |
|
<<IFCDocMob>> |
Doctor Mobile |
Format 9999-999-999 |
|
<<IFCDocAccName>> |
Doctor Account Name |
|
|
<<IFCDocBSB>> |
Doctor BSB |
|
|
<<IFCDocAccNum>> |
Doctor Account Number |
|
|
<<IFCDocBank>> |
Doctor Bank Name |
|
|
<<IFCDocBankAdd>> |
Doctor Bank Address |
|
| <<IFCFundId>> | Fund | |
| <<IFCFund>> | Fund | e.g. MBP |
| <<IFCFundName>> | Fund | e.g. Medibank |
| <<IFCFundNo>> | Membership number | |
| <<IFCNotes>> | Notes from review screen | |
| <<IFCUser>> | Name of person printing the IFC |
| <<IFCTotalC>> | Sums all charges | |
| <<IFCTotalR>> | Sums all rebates | |
| <<IFCTotGap1>> | Sums all charges – sums all Rebates | |
| <<IFCTotGap2>> | Sums all charges – sums all Fee Level Amount | |
| <<KnownGap>> | This is the Known Gap amount set by the user |
For the grid that will repeat (for the items)
| Token Name | Data to Insert | More Info |
| <<ICT>> | Transaction Type |
I – Invoice |
| <<ICode>> | Item | If in hospital, the code will show with an asterisk after the code |
| <<IDesc>> | Item Description | |
| <<Iid>> | Item Id/Sequence | |
| <<IDOS>> | Date of Service | dd/mm/yyyy |
| <<IQty>> | Quantity | |
| <<Itype>> | Invoice Type | e.g. M – Medicare V – Veterans |
| <<IUnit>> | Unit Price | |
| <<ICharge>> | Charge Amount | |
| <<iGST>> | GST Amount | |
| <<iRebate>> | Rebate Amount | |
| <<iFLAmt>> | Fee Level Amount | |
| <<IFLvl>> | Fee Level | |
| <<iGap1>> | Charge Amount – Rebate Amount | |
| <<iGap2>> | Charge Amount – Fee Level Amount | |
| <<IIH>> | In hospital flag | Shows an asterisk when in hospital |
| <iStext>> | Service text |
Tokens – Statements (Clinic)
Location Details
| Token Name | Data | Notes |
| <<StsLocID>> | ID | |
| <<StsLocName>> | Name | |
| <<StsLocAdd1>> | Address Line 1 | |
| <<StsLocAdd2>> | Address Line 2 | |
| <<StsLocSuburb>> | Suburb | |
| <<StsLocPostcode>> | Postcode | |
| <<StsLocPhone>> | Phone | (99)9999-9999 |
| <<StsLocFax>> | Fax | (99)9999-9999 |
| <<StsLocEmail>> | ||
| <<StsABN>> | ABN | |
| <<StsACN>> | ACN | |
| <<StsMinorId>> | Minor Id | |
| <<StsBankName>> | Bank Name | |
| <<StsBankAdd>> | Bank Branch | |
| <<StsAccName>> | Bank Account Name | |
| <<StsBSB>> | BSB | |
| <<StsAccno>> | Account Number |
Doctor Details
| Token Name | Data | Notes |
| <<StsDocId>> | ID | dd/mm/yyyy |
| <<StsDocFullName>> | Full Name | e.g. SURNAME, Firstname |
| <<StsDocFirstName>> | First Name | |
| <<StsDocSurname>> | Surname | e.g SURNAME |
| <<StsDocTitle>> | Title | |
| <<StsDocProviderNum>> | Provider Number | |
| <<StsDocPayee>> | Payee Provider Number | |
| <<StsDocInvAs>> | Invoice As | |
| <<StsDocQualif>> | Qualifications | |
| <<StsDocABN>> | ABN | |
| <<StsDocRegno>> | Registration Number |
Statements Grid
| Token Name | Data | Notes |
| <<SCT>> | Item Type | I = Invoice J = Adjustment/Journal P = Payment |
| <<SID>> | Item Position | |
| <<Sinv>> | Invoice Number | |
| <<SCode>> | Item | If the item is in hospital, the item will have an asterisk after the item e.g. 116* |
| <<Sdesc>> | Item Description | |
| <<SDOS>> | Date of Service | dd/mm/yyyy |
| <<SDOT>> | Accounting Period | dd/mm/yyyy |
| <<SType>> | Invoice Type | M = Medicare I = Immunisation V = Veterans P = Private E = ECLIPSE W = Workers Comp T = Third Party |
| <<SQty>> | Quanity | |
| <<Sunit>> | Unit Price | |
| <<Sprice>> | Price | |
| <<SGSTAmt>> | GST | |
| <<SIH>> | In Hospital Flag | |
| <<SEID>> | ?? | |
| <<SSText>> | Service Text | |
| <<SBenef>> | Rebate | |
| <<SFLvl>> | Fee Level | |
| <<SRef>> | Reference | |
| <<Sdrfullname>> | Servicing Dr’s Full name | e.g CITIZEN, John |
| <<Sdrid>> | Servicing Dr’s ID | |
| <<Sdrgivenname>> | Servicing Dr’s Givenname | |
| <<Sdrsurname>> | Servicing Dr’s Surname |
Total Charges/Balances
| Token Name | Data | Notes |
| <<StsCharges>> | Sum of Charges | |
| <<StsAdjust>> | Sum of Adjustments | |
| <<StsPayments>> | Sum of Payments | |
| <<StsGST>> | Sum of GST | |
| <<StsBalance>> |
Tokens – Invoice (Clinic)
Location of Invoice
| Token Name | Data | Notes |
| <<InvLocId>> | Location ID | |
| <<InvLocName>> | Location Name | |
| <<InvLocAdd1>> | Location Address Line 1 | |
| <<InvLocAdd2>> | Location Address Line 2 | |
| <<InvLocSuburb>> | Location Suburb | e.g. BONDI |
| <<InvLocState>> | Location State | e.g. NSW |
| <<InvLocPostcode>> | Location Postcode | |
| <<InvLocPhone>> | Location Phone | e.g. 02 1234 5678 |
| <<InvLocFax>> | Location Fax | e.g. 02 1234 5678 |
| <<InvLocEmail>> | Location Email Address | |
| <<InvLocAbn>> | Location ABN | |
| <<InvLocACN>> | Location ACN | |
| <<InvLocBSB>> | Location BSB | |
| <<InvLocAccNo>> | Location Account Number | |
| <<InvLocAccName>> | Location Account Name | |
| <<InvLocProvNo>> | Location Provider Number | |
| <<InvLocMinorID>> | Location Minor ID |
Invoice Particulars
| Token Name | Data | Notes |
| <<InvLabel>> | Invoice Type | e .g. Tax Invoice, Receipt |
| <<InvMessage>> | Invoice Message | |
| <<InvPage>> | Current Page | Shows the current page e.g. if the invoice needs to be a total of 4 pages, it prints which page it is e.g. could be page 2 of 4 |
| <<InvTotPages>> | Total Pages |
Bill To
| Token Name | Data | Notes |
| <<InvBillTo>> | Biller Name | |
| <<InvBillToAdd1>> | Biller Address Line 1 | |
| <<InvBillToAdd2>> | Biller Address Line 2 | |
| <<InvBillToAdd3>> | Biller Address Line 3 |
Patient ID and Invoice Number
| Token Name | Data | Notes |
| <<InvMRN>> | MRN | |
| <<InvNo>> | Invoice Number |
Invoice Grid
| Token Name | Data | Notes |
| <<ICT>> | Transaction Type | e.g. I – Invoice J – Adjustment P – Payment |
| <<ICode>> | Item | the item will have an * after this code if inhospital |
| <<IDesc>> | Item Description | |
| <<IDescShort>> | Item Description Short | First 50 characters |
| <<Iid>> | Item Id/Sequence | |
| <<IDOS>> | Date of Service | dd/mm/yyyy |
| <<IDOT>> | Accounting Period Date | dd/mm/yyyy |
| <<IQty>> | Quantity | |
| <<Itype>> | Invoice Type | e.g. M – Medicare V – Veterans I – Immunisation H – Health Fund P – Patient |
| <<IUnit>> | Unit Price | |
| <<ITotal>> | Charge | |
| <<IGSTAmt>> | Gst Amount | |
| <<IIH>> | In hospital flag | Shows False if not inhospital Show True is in hospital Generally not required on the invoice, since the item will have an * after the item code if inhospital |
| <<TEID>> | ||
| <<iStext>> | Service Text | |
| <<IBenef>> | Benefit Amount | |
| <<IFLvl>> | Fee Level | |
| <<IRef>> | Reference |
Doctor Invoiced
| Token Name | Data | Notes |
| <<InvDocID>> | Doctor ID | |
| <<InvDocFullname>> | Doctor Full Name | e.g. CITIZEN, John |
| <<InvDocFirstname>> | Doctor First Name | |
| <<InvDocSurname>> | Doctor Surname | e.g. CITIZEN |
| <<InvDocTitle>> | Doctor Title | |
| <<InvDocProv>> | Doctor Provider Number | |
| <<InvDocPayee>> | Doctor Payee Id | |
| <<InvDocInvAs>> | Doctor Invoice As | |
| <<InvDocQualif>> | Doctor Qualifications | |
| <<InvDocABN>> | Doctor ABN | |
| <<InvDocAdd1>> | Doctor Address 1 | |
| <<InvDocAdd2>> | Doctor Address 2 | |
| <<InvDocSuburb>> | Doctor Suburb | e.g. BONDI |
| <<InvDocState>> | Doctor State | e.g. NSW |
| <<InvDocPostcode>> | Doctor Postcode | |
| <<InvDocPhone>> | Doctor Phone | e.g. 02 1234 5678 |
| <<InvDocFax>> | Doctor Fax | e.g. 02 1234 5678 |
| <<InvDocEmail>> | Doctor Email | |
| <<InvDocRegNo>> | Doctor Registration No |
Other Information
| Token Name | Data | Notes |
| <<InvHospital>> | Hospital where procedure occurred | |
| <<InvLSPN>> | LSPN | |
| <<InvAccountingPer>> | Accounting Period Date | dd/mm/yyyy |
| <<InvDueDate>> | Due Date | Invoice accounting period date + xxx number of days |
Referral Details
| Token Name | Data | Notes |
| <<InvRefId>> | Referring Dr Id | |
| <<InvRefFullName>> | Referring Dr Full Name | |
| <<InvRefFirstname>> | Referring Dr First Name | |
| <<InvRefSurname>> | Referring Dr Surname | |
| <<InvRefProv>> | Referring Dr Provider Number | |
| <<InvRefDate>> | Referral Date | |
| <<InvRefPer>> | Referral Period | |
| <<InvRefSD>> | Referral Self Determined Flag |
Referring Doctor other details
| Token Name | Data | Notes |
| <<InvRefPId>> | Practice Id | |
| <<InvRPName>> | Practice Name | |
| <<InvRPAdd1>> | Practice Address 1 | |
| <<InvRPAdd2>> | Practice Address 2 | |
| <<InvRPSuburb>> | Practice Suburb | e.g. BONDI |
| <<InvRPState>> | Practice State | e.g. NSW |
| <<InvRPPostcode>> | Practice Postcode | |
| <<InvRPPhone>> | Practice Phone | e.g. 02 1234 5678 |
| <<InvRPFax>> | Practice Fax | e.g. 02 1234 5678 |
Health Fund Invoiced
| Token Name | Data | Notes |
| <<InvFundID>> | Health Fund ID | This is the unique ID for the health fund in the database |
| <<InvFund>> | Health Fund Code | e.g. HBF |
| <<InvFundName>> | Health Fund Name | e.g Health Benefits Fund |
| <<InvFundNo>> | Health Fund Membership Number |
Third Pary Invoiced
| Token Name | Data | Notes |
| <<InvTPContact>> | Third Party Contact Name | |
| <<InvTPPhone>> | Third Party Phone No | |
| <<InvTPFax>> | Third Party Fax No | |
| <<InvTPEmail>> | Third Party Email |
Total Charges/Balances
| Token Name | Data | Notes |
| <<TotCharges>> | Sum of all Charges | |
| <<TotPayments>> | Sum of all Payments | |
| <<TotAdjust>> | Sum of all Adjustments | |
| <<TotGST>> | Sum of all GST | |
| <<TotBalance>> | Balance Due | Balance due = InvCharges + InvPayments + InvAdjust |
Other Invoice Fields (relevant to Veterans)
| Token Name | Data | Notes |
| <<InvTL>> | Treatment Location Code | Applicable to Veterans invoices |
| <<InvTL>> | Treatment Location Description | Applicable to Veterans invoices |
| <<cncHrs>> | CNC Hours | Applicable to Veterans invoices |
| <<cncVis>> | CNC Visits | Applicable to Veterans invoices |
| <<enHrs>> | Enrolled Nurse Hours | Applicable to Veterans invoices |
| <<enVis>> | Enrolled Nurse Visits | Applicable to Veterans invoices |
| <<rnHrs>> | Registered Nurse Hours | Applicable to Veterans invoices |
| <<rnVis>> | Registered Nurse Visits | Applicable to Veterans invoices |
| <<nssHrs>> | NSS Hours | Applicable to Veterans invoices |
| <<nssVis>> | NSS Visits | Applicable to Veterans invoices |
| <<BrkEpi>> | Break in Episode | Applicable to Veterans invoices |
| <<StartBrk>> | Start of Break | Applicable to Veterans invoices |
| <<EndBrk>> | End of Break | Applicable to Veterans invoices |
| <<AdmDate>> | Admission Date | Applicable to Veterans invoices |
| <<DisDate>> | Discharge Date | Applicable to Veterans invoices |
| <<DisInd>> | Disability Indicator | Applicable to Veterans invoices |
| <<DisText>> | Disability Text | Applicable to Veterans invoices |
Other Invoice Fields (relevant to Patient Claims)
| Token Name | Data | Notes |
| <<ciFirstn>> | Claimant First Name | |
| <<ciLastn>> | Claimant Last Name | |
| <<ciDOB>> | Claimant Date of Birth | |
| <<ciMed>> | Claimant Medicare Number | |
| <<ciRef>> | Claimant Medicare Reference | |
| <<ciAdd1>> | Claimant Address Line 1 | |
| <<ciAdd2>> | Claimant Address Line 2 | |
| <<ciSuburb>> | Claimant Suburb | |
| <<ciState>> | Claimant State | |
| <<ciZip>> | Claimant Postcode | |
| <<ciPaid>> | Account Paid in Full Indicator | |
| <<CLBankName>> | Claimant Bank Account | |
| <<CLBSB>> | Claimant BSB | |
| <<CLAcc>> | Claimant Account Number |
BPAY
| Token Name | Data | Notes |
| <<BPAYsb>> | Sub biller | This is something BPAY will give the organisation |
| <<BPAYISC>> | Internal code | This is something BPAY will give the organisation |
| <<BPAYref>> | BPAY reference | You can choose between the MRN or the invoice. This can be set from Settings > Locations |
Tokens – General
| Token Name | Data | Notes |
| <<CurrentDate>> | Current Date | dd/mm/yyyy |
| <<LongDate>> | Long Date | dd Month yyyy e.g. 9 February 2021 |
| <<Datename>> | Name of the Current Day | e.g. Monday |
| <<CurrentTime24h>> | Current Time in 24 hr | e.g. 13:30 |
| <<CurrentTime12h>> | Current Time in 12 hr | e.g 1:15 PM |
| <<PrintedBy>> | Name of user that printed document |
Tokens – SMS
| Token Name | Data | Format |
| <<Recreason>> | Recall reason | |
| <<Recdate>> | Recall date | dd/mm/yyyy |
| <<Recdoc>> | Recall Doctor Full Name | If no doctor set, then will show “Any doctor”
Otherwise, it will show the doctors name, e.g. SURNAME, Firstname |
| <<RecdocfirstN>> | Recall Doctor First Name | If no doctor set, then will show “Any doctor”
Otherwise, it will show the doctors first name |
| <<RecDoclastN>> | Recall Doctor Surname | If no doctor set, then will show “Any doctor”
Otherwise, it will show the doctors surname |
| <<RecdocTitle>> | Recall Doctor Title | If no doctor set, then will show “Any doctor”
Otherwise, it will show the doctors title |
| <<Reclocid>> | Clinic ID | |
| <<Recloc>> | Clinic Name |
SMS Tokens to use if from: Doctor or Nurse Screen
| Token Name | Data | |
| <<conFirstn>> | First Name | |
| <<conLastn>> | Surname | |
| <<ConEmail>> |
Tokens – Clinic
| Token Name | Data | Notes |
|---|---|---|
| <<ListID>> | Appointment ID | |
| <<ListLoc>> | Location ID | |
| <<ListLocName>> | Location Name | |
| <<ListLocAdd1>> | Location Address Line 1 | |
| <<ListLocAdd2>> | Location Address Line 2 | If no address line 2, then this will be the Suburb State and Postcode |
| <<ListLocAdd3>> | Location Address Line 3 | If no address line 2, then this will be the empty |
| <<ListLocSub>> | Location Suburb | |
| <<ListLocState>> | Location State | |
| <<ListLocZip>> | Location Postcode | |
| <<ListPhone>> | Location Phone | |
| <<ListFax>> | Location Zip | |
| <<ListLocAccName>> | Location Account Name | |
| <<ListLocBSB>> | Location BSB | |
| <<ListLocAccNum>> | Location Account Number | |
| <<ListLocBank>> | Location Bank Name | |
| <<ListLocBankAdd>> | Location Bank Address | |
| <<ListDocId>> | Doctor ID | |
| <<ListDocFullName>> | Doctor Name | e.g. CITIZEN, John |
| <<ListDocTitle>> | Doctor Title | |
| <<ListDocFirstname>> | Doctor First Name | |
| <<ListDocSurname>> | Doctor Surname | e.g CITIZEN |
| <<ListDocProviderNum>> | Doctor Provider Number | |
| <<ListDocQualif>> | Doctor Qualification | |
| <<ListDocSpec>> | Doctor Speciality ID | |
| <<ListDocSpecDesc>> | Doctor Speciality | |
| <<ListDocFPayee>> | Doctor Fund Payee | |
| <<ListDate>> | Appointment Date | dd/mm/yyyy |
| <<ListDayS>> | Appointment Name of Day – Short | e.g. Mon |
| <<ListDayL>> | Appointment Name of Day | e.g. Monday |
| <<ListMthS>> | Appointment Name of Month – Short | e.g. Apr |
| <<ListMthL>> | Appointment Name of Month | e.g. April |
| <<ListTime>> | Appointment Time | e.g 1315 |
| <<ListTime12h>> | Appointment Time in 12 hr | e.g. 1:15 PM |
| <<ListTime24h>> | Appointment Time in 24 hr | e.g. 13:15 |
| <<ListAType>> | Appointment Type ID | |
| <<ListATypeDesc>> | Appointment Type | |
| <<ListAMins>> | Appointment Length | |
| <<ListTimeA>> | Calculated Arrival Time | e.g 1315 |
| <<ListTimeA12h>> | Calculated Appointment Time in 12 hr | e.g. 1:15 PM |
| <<ListTimeA24h>> | Calculated Appointment Time in 24 hr | e.g. 13:15 |
| <<ListTimeP>> | Calculated Pickup Time | e.g 1315 |
| <<ListTimeP12h>> | Calculated Pickup Time in 12 hr | e.g. 1:15 PM |
| <<ListTimeP24h>> | Calculated Pickup Time in 24 hr | e.g. 13:15 |
| <<ListTimeFF>> | Calculated Fasting Time Food | e.g 1315 |
| <<ListTimeFF12h>> | Calculated Fasting Time Food 12 hr | e.g. 1:15 PM |
| <<ListTimeFF24h>> | Calculated Fasting Time Food 24 hr | e.g. 13:15 |
| <<ListTimeFW>> | Calculated Fasting Time Water | e.g 1315 |
| <<ListTimeFW12h>> | Calculated Fasting Time Water 12 hr | e.g. 1:15 PM |
| <<ListTimeFW24h>> | Calculated Fasting Time Water 24 hr | e.g. 13:15 |
| <<ListNotes>> | Appointment Notes | |
| <<ListBillType>> | Appointment Bill Type | e.g. Medicare, not just the raw value |
| <<ListFeeLevelId>> | Appointment Fee Level ID | |
| <<ListFeeLevel>> | Appointment Fee Level | |
| <<ListArrived>> | Arrived Time | e.g 1315 |
| <<ListArrived12h>> | Arrived Time in 12 hr | e.g. 1:15 PM |
| <<ListArrived24h>> | Arrived Time in 24 hr | e.g. 13:15 |
| <<ListSeen>> | Seen Time | e.g 1315 |
| <<ListSeen12h>> | Seen Time in 12 hr | e.g. 1:15 PM |
| <<ListSeen24h>> | Seen Time in 24 hr | e.g. 13:15 |
| <<ListCanId>> | Cancelled Flag Id | |
| <<ListCan>> | Cancelled Flag | |
| <<ListConId>> | Confirmed Id | |
| <<ListCon>> | Confirmed | |
| <<ListBook1>> | Booking Code 1 | |
| <<ListBook1ID>> | Booking Code 1 ID | |
| <<ListBook2>> | Booking Code 2 | |
| <<ListBook2ID>> | Booking Code 2 ID | |
| <<ListI1>> | Item Code | If adding more than one item, the token will need to be added as per the example below:
<<ListI1>> |
| <<List1Desc>> | Item Description | If adding more than one item, the token will need to be added as per the example below:
<<List1Desc>> |
Tokens – Patient
These tokens apply throughout the entire system, for use in templates, to obtain information from the Patient Screen.
| Token Name | Data | Notes |
| <<patMRN>> | MRN | |
| <<patTitle>> | Title | |
| <<patFirstN>> | First Name | |
| <<patMInitial>> | Middle Initial | |
| <<patPrefN>> | Preferred Name | |
| <<patLastN>> | Surname (Capitals) | e.g. CITIZEN |
| <<patLastN2>> | Surname (Lower Case) | e.g. Citizen |
| <<patFullname>> | First Name + Surname | e.g. John CITIZEN |
| <<patGender>> | Sex | e.g. M, F |
| <<patGenderID>> | Sex ID | 1 – Male, 2 – Female |
| <<patGenderDesc>> | Sex Description | e.g. Male, Female, Intersex |
| <<patGender2>> | Gender ID | e.g. 1- Man, 2 – Woman etc |
| <<patGender2Desc>> | Gender Description | e.g. Man, Woman, Non-Binary |
| <<patPronoun>> | Pronouns | |
| <<patDOB>> | Date of Birth | dd/mm/yyyy |
| <<patAge>> | Age | if under 1 year, then will show in months |
| <<patExtId>> | External ID | |
| <<patFileNum>> | File Number | |
| <<patMDID>> | MDID | |
| <<patadd1>> | Address Line 1 | |
| <<patadd2>> | Address Line 2 | |
| <<patSuburb>> | Suburb | e.g. BONDI |
| <<patState>> | State | e.g. NSW |
| <<patZIP>> | Postcode | |
| <<patPhoneH>> | Phone (Home) | e.g. 02 1234 5678 |
| <<patPhoneW>> | Phone (Work) | e.g. 02 1234 5678 |
| <<patMobile>> | Mobile | e.g. 0415 123 123 |
| <<patEmail>> | Email Address |
Health Fund Details
| Token Name | Data | Notes |
| <<patFundID>> | Health Fund ID | This is the unique for the health fund in the database |
| <<patFund>> | Health Fund Code | e.g. HBF |
| <<patFundDesc>> | Health Fund Name | e.g Health Benefits Fund |
| <<patFundMembership>> | Health Fund Membership Number | |
| <<patFundUPI>> | Health Fund Universal Position Number (UPI) | |
| <<patFundInsSts>> | Insurance Status ID | |
| <<patFundInsStsDesc>> | Insurance Status | |
| <<patFundAliasFirstN>> | Health Fund Alias First Name | |
| <<patFundAliasLastN>> | Health Fund Alias Surname | e.g. CITIZEN |
Medicare/DVA/Other Card Details
| Token Name | Data | Notes |
| <<patMedNo>> | Medicare Number | e.g. 2111-11111-1 |
| <<patMedRef>> | Medicare Issue Number | |
| <<patMedExp>> | Medicare Expiry | e.g. mm/yyyy |
| <<patMedElig >> | Medicare Eligibility ID | |
| <<patMedEligDesc>> | Medicare Eligibility | |
| <<patDVA>> | DVA Card Number | |
| <<patDVAColourID>> | DVA Card Colour ID | e.g. W, G |
| <<patDVAColour>> | VA Card Colour | e.g. White, Gold |
| <<patDVAAuthNo>> | DVA Authorisation Number | |
| <<patDVAAuthDate>> | DVA Authorisation Date | dd/mm/yyyy |
| <<patConcession>> | Concession Card | |
| <<patConExp>> | Concession Card Expiry | mm/yyyy |
| <<patPension>> | Pension Card | |
| <<patPenExp>> | Pension Card Expiry | mm/yyyy |
| <<patSafetyNet>> | Safety Net Card | |
| <<patSafetyExp>> | Safety Net Card Expiry | mm/yyyy |
| <<patAmbul>> | Ambulance Card | |
| <<patAmbExp>> | Ambulance Card Expiry | mm/yyyy |
Other Patient Info
| Token Name | Data | Notes |
| <<patIndigID>> | Indigenous Status ID | |
| <<patIndig>> | Indigenous Status | |
| <<patMaritalID>> | Marital Status ID | |
| <<patMarital>> | Marital Status | |
| <<patLanguageID>> | Language Spoken at Home ID | |
| <<patLanguage>> | Language Spoken at Home | |
| <<patCountryID>> | Country of Birth ID | |
| <<patCountry>> | Country of Birth | |
| <<patEmpStsID>> | Employment Status ID | |
| <<patEmpSts>> | Employment Status | |
| <<patOccupation>> | Occupation | |
| <<patReligion>> | Religion | |
| <<patReligionID>> | Religion ID | |
| <<patAllergy>> | Allergies | |
| <<patAllergyFlag>> | Allergy | This will show the word Allergy, rather than the actual allergies |
| <<patAlert>> | Alert | |
| <<patDocAlert>> | Document Alert | |
| <<patOSvisitor>> | Overseas Visitor Answer | e.g. Yes or No |
| <<patOSvisitorID>> | OverseasVisitor Answer ID | e.g. 1 or 0 |
| <<patOSVisitorCountryID>> | Overseas Visitor Country ID | |
| <<patOSVisitorCountry>> | Overseas Visitor Country | |
| <<patInterpreter>> | Interpreter Required Answer | e.g. Yes or No |
| <<patInterpreterID>> | Interpreter Required Answer ID | e.g. 1 or 0 |
| <<patInterpreterLangID>> | Interpreter Language ID | |
| <<patInterpreterLang>> | Interpreter Language | |
| <<patDeceased>> | Deceased date | dd/mm/yyyyy |
| <<patNote>> | Notes | |
| <<patLastEpi>> | Lists Patients Last Episode | |
| <<PatPrevEpi>> | Previous Episode Indicator | e.g. Y (Yes) or N (No) |
Mailing Address
| Token Name | Data | Notes |
| <<patMailadd1>> | Mailing Address Line 1 | |
| <<patMailadd2>> | Mailing Address Line 2 | |
| <<patMailSuburb>> | Mailing Address Suburb | e.g. BONDI |
| <<patMailState>> | Mailing Address State | e.g. NSW |
| <<patMailZIP>> | Mailing Address Postcode |
Referring Doctor
| Token Name | Data | Notes |
| <<patRefID>> | Referring Doctor ID | |
| <<patRef>> | Referring Doctor Full Name | e .g. CITIZEN, John |
| <<patRefTitle>> | Referring Doctor Title | |
| <<patRefFirstn>> | Referring Doctor First Name | |
| <<patRefLastn>> | Referring Doctor Surname | e.g. CITIZEN |
| <<patRefProv>> | Referring Doctor Provider Number | |
| <<patRefSpecID>> | Referring Doctor Speciality ID | |
| <<patRefSpec>> | Referring Doctor Speciality | |
| <<patRefDate>> | Referral Date | dd/mm/yyyy |
| <<patRefPeriod>> | Referral Period | |
| <<patRefFV>> | Referral First Consult/Visit | dd/mm/yyyy |
| <<patRefPract>> | Referring Doctor Practice Name | |
| <<patRefAdd1>> | Referring Doctor Address Line 1 | |
| <<patRefAdd2>> | Referring Doctor Address Line 2 / Suburb State Postcode | This token will work out if the Referring Doctor has characters in address line 2. If it doesn’t it will put the suburb + state + postcode. |
| <<patRefAdd3>> | Referring Doctor Address Line 2 / Suburb State Postcode | This token will work out if the Referring Doctor has characters in address line 2. If it doesn’t it will keep this token empty. |
| <<patRefSuburb>> | Referring Doctor Suburb | |
| <<patRefState>> | Referring Doctor State | |
| <<patRefPC>> | Referring Doctor Postcode | |
| <<patRefP>> | Referring Doctor Phone | 99 9999 9999 |
| <<patRefF>> | Referring Doctor Fax | 99 9999 9999 |
| <<patRefEmail>> | Referring Doctor Email |
GP / Family Doctor
| Token Name | Data | Notes |
| <<patGPID>> | GP ID | e.g. this is the unique Id in the database |
| <<patGPTitle | GP Title | |
| <<patGPFullname>> | GP Full Name | e.g. CITIZEN, John |
| <<patGPFirstname>> | GP First Name | |
| <<patGPSurname>> | GP Surname | e.g. CITIZEN |
| <<patGPSpec>> | GP Speciality | |
| <<patGPSpecID>> | GP Speciality ID | |
| <<patGPProvNo>> | GP Provider Number | |
| <<patGPPract>> | GP Practice Name | |
| <<patGPAdd1>> | GP Address Line 1 | |
| <<patGPAdd2>> | GP Address Line 2 / Suburb State Postcode | This token will work out if the GP has characters in address line 2. If it doesn’t it will put the suburb + state + postcode. |
| <<patGPAdd3>> | GP Address Line 2 / Suburb State Postcode | This token will work out if the GP has characters in address line 2. If it doesn’t it will keep this token empty. |
| <<patGPSuburb>> | GP Suburb | |
| <<patGPState>> | GP State | |
| <<patGPPC>> | GP Postcode | |
| <<patGPPhone>> | GP Phone | 99 9999 9999 |
| <<patGPFax>> | GP Fax | 99 9999 9999 |
| <<patGPEmail>> | GP Email |
Next of Kin
| Token Name | Data | Notes |
| <<NOKTitle>> | Next of Kin Title | |
| <<NOKfirstn>> | Next of Kin First Name | |
| <<NOKlastn>> | Next of Kin Surname | e.g. CITIZEN |
| <<NOKrelation>> | Next of Kin Relationship | |
| <<NOKadd1>> | Next of Kin Address Line 1 | |
| <<NOKadd2>> | Next of Kin Address Line 2 | |
| <<NOKSuburb>> | Next of Kin Suburb | e.g. BONDI |
| <<NOKState>> | Next of Kin State | e.g. NSW |
| <<NOKPostcode>> | Next of Kin Postcode | |
| <<NOKPhoneH>> | Next of Kin Phone (Home) | e .g. 02 1234 5678 |
| <<NOKPhoneW>> | Next of Kin Phone (Work) | e.g. 02 1234 5678 |
| <<NOKMobile>> | Next of Kin Mobile | e.g. 0415 123 123 |
Emergency Contact
| Token Name | Data | Notes |
| <<ECTitle>> | Emergency Contact Title | |
| <<ECfirstn>> | Emergency Contact First Name | |
| <<EClastn>> | Emergency Contact Surname | e.g. CITIZEN |
| <<ECrelation>> | Emergency Contact Relationship | |
| <<ECadd1>> | Emergency Contact Address Line 1 | |
| <<ECadd2>> | Emergency Contact Address Line 2 | |
| <<ECSuburb>> | Emergency Contact Suburb | e.g. BONDI |
| <<ECState>> | Emergency Contact State | e.g. NSW |
| <<ECPostcode>> | Emergency Contact Postcode | |
| <<ECPhoneH>> | Emergency Contact Phone (Home) | e.g. 02 1234 5678 |
| <<ECPhoneW>> | Emergency Contact Phone (Work) | e.g. 02 1234 5678 |
| <<ECMobile>> | Emergency Contact Mobile | e.g. 0415 123 123 |
Contributor
| Token Name | Data | Notes |
| <<ContTitle>> | Contributor Title | |
| <<ContFirstn>> | Contributor First Name | |
| <<ContLastn>> | Contributor Surname | e.g. CITIZEN |
| <<ContRelation>> | Contributor Relationship | |
| <<ContAdd1>> | Contributor Address Line 1 | |
| <<ContAdd2>> | Contributor Address Line 2 | |
| <<ContSuburb>> | Contributor Suburb | e.g. BONDI |
| <<ContState>> | Contributor State | e.g. NSW |
| <<ContPostcode>> | Contributor Postcode | |
| <<ContPhoneH>> | Contributor Phone (Home) | e.g. 02 1234 5678 |
| <<ContPhoneW>> | Contributor Phone (Work) | e.g. 02 1234 5678 |
| <<ContMobile>> | Contributor Mobile | e.g. 0415 123 123 |
Pick Up Person
| Token Name | Data | Notes |
| <<PUfirstn>> | Pickup Up Person First Name | |
| <<PUlastn>> | Pickup Up Person Surname | e.g. CITIZEN |
| <<PUrelation>> | Pickup Up Person Relationship | |
| <<PUPemail>> | Pickup Up Person Email | |
| <<PUphoneh>> | Pickup Up Person (Home) | e.g. 02 1234 5678 |
| <<PUphonew>> | Pickup Up Person (Work) | e.g. 02 1234 5678 |
| <<PUMobile>> | Pickup Up Person Mobile | e.g. 0415 123 123 |