Once your hospital is set up to upload Discharge Summaries to My Health Record (MHR), users will be able to follow these instructions in order to complete that task.
Removing Discharge Summaries will also be covered.

To upload a patient’s Discharge Summary, ensure the MHR Consent box is selected in the associated appointment.

If the MHR Consent box is ticked on the patient screen, it will automatically be selected when the appointment is scheduled.

If the patient withdraws their consent for the Discharge Summary to be uploaded for a particular episode, the box on the Edit Appointment Screen should be unticked.

Once it is established that the MHR Consent box is ticked, navigate to the patient’s Documents.

Utilise the Import or Scan feature to import a document into FYDO:

If you would like to use the Create Letter feature in FYDO to generate a Discharge Summary, do this from the Right-Click Menu on the Appointments Screen to ensure all episodic data is loaded into the document.

Ensure that the document is saved with a Document Type linked to MHR Template > Discharge Summary (DISSU). This may need to be set up for your facility in Documents > Documents Types. (Reach out to our support staff for assistance with this)

A Doctor with a successfully verified HPI-I will also need to be allocated.

Attempting to upload a document that is not assigned a MHR Template type of ‘Discharge Summary’ will trigger an alert message. Only Discharge Summaries can be uploaded to MHR through FYDO.

After the required document is uploaded, click the three dots to display the Menu. 

Select Upload to MHR.

A confirmation message indicating a successful upload will be displayed.

Documents that have been uploaded can be identified by the MHR symbol.

Documents can be removed from MHR by following the same process above and selecting Remove from MHR. 

Confirm the removal by clicking Yes.

A confirmation of successful removal will be displayed.

For more helpful information related to My Health Record visit our associated wiki pages to:

Add your organisations HPI-O to FYDO here.
Add your doctors HPI-I to FYDO here.
Check a patients IHI in FYDO here.

Most functions available in the Appointments Screen can be accessed by selecting the required episode & using your mouse to right click. This menu can also be accessed with a single click on the appointment time which allows users on tablets to access the menu as well.

1. Make an Appointment allows users to add a booking
2. Create from Waitlist allows a booking to be made using a patient on the Waitlist
3. Edit Appointment allows users to amend an existing booking
4. Copy / Cut / Paste / Delete allows users to copy, cut or past an existing booking or delete
5. Episodes gives a list of all episodes for the selected patient, along with financial information
6. Documents displays all documents that have been generated in or scanned into FYDO
7. Chart Tracking allows for chart movement to be tracked
8. EMR will be displayed if the facility integrates with an external Electronic Medical Record system
9. OEC is where users will go to perform an Online Eligibility Check for the patient for that admission
10. IFC is where users will go to generate an Informed Financial Consent for the episode
11. Send SMS gives the user the option to send an SMS to the patient or to their pickup person
12. Confirmed gives users the option to make appointments as confirmed
13. Arrived / Unarrived gives users the ability to mark patients as arrived as they present to the facility
14. Admit is the page where the admission time & information is recorded
15. Excess/Deposit is where a receipt for a patient payment can be generated
16. Theatre is where all the theatre times, item numbers and other services etc. are recorded
17. Discharge is the page where the discharge time & information is recorded
18. Coding is the page that the relevant diagnosis & procedure codes are entered & where the episode can be grouped
19. Create Invoice / Other Service Only Invoice is where users will go to invoice the episode
20. Rehab Screen is used for recording rehabilitation information
21. Check List allows users to mark off tasks easily & efficiently as they are complete e.g., OEC, IFC, Consent Form etc
22. Inpatient is where information regarding scheduled inpatient procedures, bed allocation & leave can be recorded
23. Certificate is where Type C, Type B, psychiatric etc certificates can be entered into FYDO to be transmitted electronically via ECLIPSE
24. Clinical Indicators is where certain indicators relating to the episode can be recorded. This feature allows for efficient collation of statistical data
25. Print Chart Label is where labels can be printed for the patient chart
26. Print Wristband is where a wristband label can be printed for the patient
27. Quick Form allows users to print other forms that have been loaded into the database. For example, Discharge Summaries
28. HC21 (Left, Right and Back) for the patient to sign (left), for the facility to complete and sign (right) and for the surgeon to complete if a certificate is required (back)
29. Create Letter allows users to create letters in FYDO from preloaded templates

From time to time, it will be necessary to report on Aboriginal & Torres Strait Islander statistics. FYDO makes this extremely easy using the Episode Stats report.

1. Select Reports from the main menu
2. Select Episode Stats
   

   

3. In the Group By (Primary) field select Indigenous

4. Select the date range required in the From & To fields
5. Click Update
   

The report will give you the total number & percentage total of episodes that fall under each category.

If an episode is accidentally admitted or discharged, the user can Un-admit or Un-discharge following the steps below.

1. Navigate to the appointment that needs to be Un-admitted and/or Un-discharged
2. Use the Right Click Menu to select Episodes

3. If the episode has been admitted, & discharged, Right Click on the required Episode and select
   Un-discharge

4. The user will be asked to Confirm that they are sure they want to un-discharge the episode.
   

   

5. The Right Click process will need to be repeated to then Un-admit the episode.

6. The user will again be prompted to confirm that they want to un-admit the episode.
   

   

7. Once this process has been followed, click Back to Appointments and the episode will have been returned to the status of B for Booked

FYDO gives users the ability to enter Cancer Registry information & export the data for ease of submission.

Once the coding has been entered, by following the instructions on Hospital Coding, you are able to click on the Cancer Registry icon.

This will open up a screen that allows you to Add Cancer Information.

Once in the Cancer Registry screen, enter all relevant information for your state & click Save.

The Cancer Registry Data can then be exported in the same manner that you export all your monthly data.

For more information on Data Extracts, see Hospital Data Extracts

FYDO gives users the ability to customise the Appointments Screen to allow them to view the information that is important to their role. This assists in workflow & efficiency & allows users to view different information depending on the task that they are undertaking.
All custom views that are created for each facility are available to all users. Each user is then able to select their favourite view to open as their default. These instructions will provide ideas for different views & the set up required to accomplish them. For further details on how to create custom views please see the page on Creating Custom Views

Included below are examples of All View ideas. Please see our other pages on Individual & Weekly View ideas for those view types.

Administration View

Doctors Name View

Status Colours View

IFC Complete View

Procedure View

FYDO gives users the ability to customise the Appointments Screen to allow them to view the information that is important to their role. This assists in workflow & efficiency & allows users to view different information depending on the task that they are undertaking.
All custom views that are created for each facility are available to all users. Each user is then able to select their favourite view to open as their default. These instructions will provide ideas for different views & the set up required to accomplish them. For further details on how to create custom views please see the page on Creating Custom Views

Included below are examples of Individual View ideas. Please see our other pages on All & Weekly View ideas for those view types.

Administration Pre-Operative Process

Pre-Operative Phone Calls View

Theatre View

Recovery View

Patient Contact Information View

Status View

In addition to creating the Status Custom View the user will need to ensure the desired colours are set up in
Settings > System Configuration > Hospital.

Coding View

Billing View

Once the episode is complete it is required to be Coded. The episode needs to be Admitted for the Coding Screen to be made available. FYDO integrates with TurboGrouper & utilising this program, along with FYDO will result in a seamless coding & grouping process.

1. The Coding Screen can be located by navigating to the Appointments Screen
2. Use the Search feature to find a specific patient or
3. Use the Calendar to view a specific date
4. Once the episode has been located, use the Right-Click Menu to select Coding (Or use the Fast Key ‘g’)

5. The Coder field will automatically populate with the current user’s name
6. Copy Previous Coding will populate all fields according to a previous admission (This feature is especially handy when a patient has reoccurring admissions for the same procedure)
7. Documents will open a new tab, allowing the user to view scanned documents while coding.
   EMR will also be displayed here if the facility has one linked.
8. When a Diagnosis Codes is added, a new line will display below to enter the next code (This field searches Codes or Descriptions) The Type & Indicator can be selected for each individual line
9. Anaesthetic Types are populated from the Edit Appointment Screen and can be edited if necessary (Any changes made here will be reflected in the Edit Appointment Screen)
10. Visit to Theatre is populated from the Discharge Screen and can be edited if necessary (Any changes made here will be reflected in the Discharge Screen)
11. Show MBS allows the user to hover over the button to display the MBS items that have been entered into the Theatre Screen (If these items need to be amended the user will need to navigate to the Theatre Screen)
12. When a Procedure Code is added, a new line will display below to enter the next code (This field searches Codes or Descriptions)
13. Once all required data has been entered click Save. Or utilise the Save & Continue button thorough the coding process to save the progress as you go along.

14. Once the coding has been saved the user will be able to obtain the DRG by running the Grouper (if TurboGrouper is installed)
15. Ensure the correct DRG Version is selected (A default DRG Version can be set up for each fund in Settings > Health Funds which will then populate in this field)
16. Click Run Grouper. This will complete the DRG Code field, the MDC field & the Date Grouped field
17. Once complete click Exit to return to the appointments screen

18. The episode will now display a “C” to identify that it has been coded
19. Users are also able to use the Filter dropdown to view Uncoded episodes only

The minor ID, also referred to as the Location ID, will sometimes be required by Medicare. It is the same as your ADV client number. Here’s how to find it in FYDO:

1. Hover over the Support icon
2. Your Minor ID will be displayed in the heading

FYDO gives users the ability to customise the Appointments Screen to allow them to view the information that is important to their role. This assists in workflow & efficiency & allows users to view different information depending on the task that they are undertaking.
All custom views that are created for each facility are available to all users. Each user is then able to select their favourite view to open as their default. These instructions will provide ideas for different views & the set up required to accomplish them. For further details on how to create custom views please see the page on Creating Custom Views

Included below are examples of Weekly View ideas. Please see our other pages on Individual & All View ideas for those view types.

Administration View

Confirmed View

Coding View