Tokens – Mailing Label
| Token Name | Data | Notes |
| <<PracticeName>> | Practice Name | |
| <<Title>> | Title | |
| <<FirstName>> | First Name | |
| <<LastName>> | Surname | |
| <<MailingAdd1>> | Location Address 1 | |
| <<MailingAdd2>> | Location Address 2 | |
| <<MailingAdd3>> | Location Address 3 |
Tokens – Documents & Letters
| Token Name | Data | Notes |
| <<DocFullName>> | Doctor Full Name | eg. SMITH, John |
| <<DocFirstname>> | Doctor First Name | eg. John |
| <<DocSurname>> | Doctor Second Initial | eg. SMITH |
| <<DocTitle>> | Doctor Title | |
| <<DocID>> | Doctor ID | |
| <<DocAdd1>> | Doctor Address 1 | |
| <<DocAdd2>> | If Address Line 2 is empty, this will show Suburb State Postcode otherwise it will show Address Line 2 |
|
| <<DocAdd3>> | If Address Line 2 is empty, this will show nothing otherwise it will show Suburb State Postcode |
|
| <<DocSuburb>> | Doctor Suburb | UPPERCASE |
| <<DocState>> | Doctor State | UPPERCASE |
| <<DocPC>> | Doctor Post Code | |
| <<DocMob>> | Doctor Mobile | 9999 999 999 |
| <<DocPh>> | Doctor Phone | 99 9999 9999 |
| <<DocFax>> | Doctor Fax | 99 9999 9999 |
| <<DocEmail>> | Doctor Email | |
| <<DocQualif>> | Doctor Qualification | |
| <<DocLoc>> | Doctor Location | |
| <<DocProv>> | Doctor Provider Number | |
| <<DocABN>> | Doctor ABN | |
| <<DocInvAs>> | Invoice As for Clinic | |
| <<DocAccName>> | Doctor Account Name | |
| <<DocBSB>> | Doctor BSB | |
| <<DocAccNum>> | Doctor Account Number | |
| <<DocBankAdd>> | Doctor Bank Address | |
| <<DocBank>> | Doctor Bank Name | |
| <<RefFullName>> | Referring Doctor Full Name | eg. SMITH, John |
| <<RefFirstName>> | Referring Doctor First Name | eg. John |
| <<RefSurname>> | Referring Doctor Surname | eg. SMITH |
| <<RefTitle>> | Referring Doctor Title | |
| <<RefID>> | Referring Doctor ID | |
| <<RefPractice>> | Referring Doctor Practice | |
| <<RefPracId>> | Referring Doctor Practice ID | |
| <<RefAdd1>> | Referring Doctor Address 1 | |
| <<RefAdd2>> | If Address Line 2 is empty, this will show Suburb State Postcode otherwise it will show Address Line 2 |
|
| <<RefAdd3>> | If Address Line 2 is empty, this will show Suburb State Postcode otherwise it will show Address Line 2 |
|
| <<RefSuburb>> | Referring Doctor Suburb | UPPERCASE |
| <<RefState>> | Referring Doctor State | UPPERCASE |
| <<RefPC>> | Referring Doctor Postcode | |
| <<RefMob>> | Referring Doctor Mobile | 9999 999 999 |
| <<RefPh>> | Referring Doctor Phone | 99 9999 9999 |
| <<RefFax>> | Referring Doctor Fax | 99 9999 9999 |
| <<RefEmail>> | Referring Doctor Email | |
| <<RefQualif>> | Referring Doctor Qualification | |
| <<RefSpecID>> | Referring Dr Speciality ID | |
| <<RefSpec>> | Referring Dr Speciality Description | |
| <<RefLoc>> | Referring Doctor Location | |
| <<RefProv>> | Referring Doctor Provider Number |
Tokens – OEC
| Token Name | Data | Notes |
| <<mrn>> | Patient Medical Record Number | |
| <<firstname>> | Patient First Name | |
| <<initial>> | Patient Second Initial | |
| <<lastname>> | Patient Family Name | |
| <<dob>> | Patient Date of Birth | dd/mm/yyyy |
| <<sex>> | Patient Gender | 1 – Male 2 – Female |
| <<SexDesc>> | Patient Gender Description | |
| <<AdmNum>> | Admission Number | |
| <<Fund>> | Fund Code | |
| <<Membership>> | Membership Number | |
| <<UPI>> | Fund UPI | |
| <<Facility>> | Facility Provider Number | |
| <<Accind>> | Accident Indicator | |
| <<AccDate>> | Accident Date | dd/mm/yyyy |
| <<AdmDate>> | Admission Date | dd/mm/yyyy |
| <<DisDate>> | Discharge Date | dd/mm/yyyy |
| <<SDInd>> | Same Day Indicator | |
| <<LOS>> | Length of Stay | |
| <<OECCode>> | Presenting Illness Code | |
| <<OECCDesc>> | Presenting Illness Description | |
| <<OECItem>> | Presenting Illness Item Number | |
| <<OECIDesc>> | Presenting Illness Item Description | |
| <<EAInd>> | Emergency Admission Indicator | |
| <<ComInd>> | Compensation Claim Indicator | |
| <<PEAInd>> | Pre-existing ailment Request Indicator | |
| <<tranId>> | Transaction ID | |
| <<OECType>> | OEC Type | |
| <<ReqDate>> | Date Requested | dd/mm/yyyy |
| <<ReqTime>> | Time Requested |
| Token Name | Data | Notes |
| <<OECID>> | Account Reference ID | |
| <<AssCde>> | Claim Fund Assesment Code | A = Accepted |
| <<FinSts>> | Financial Status | Y = Financial |
| <<FundRef>> | Fund Reference ID | |
| <<FundSts>> | Fund Status Code | |
| <<FundStsText>> | Fund Status Text | |
| <<MedSts>> | Medicare Status Code | |
| <<MedStsText>> | Medicare Status Text | |
| <<PEA>> | Pre-existing Ailment Potential Indicator | |
| <<ProcessSts>> | Process Status Code | |
| <<CoPay>> | CoPayment Amount | |
| <<CoDesc>> | CoPayment Days Remaining | |
| <<CoRem>> | CoPayment Description | |
| <<Exc>> | Excess Amount | |
| <<ExcDesc>> | Excess Amount Description | |
| <<ExcBonus>> | Excess Bonus Amount | |
| <<BenLim>> | Benefit Limitations | |
| <<Exclusion>> | Exclusion Description | |
| <<TableName>> | Table Name | |
| <<TableDesc>> | Table Description | |
| <<TableScale>> | Table Scale | |
| <<ClaimExp>> | Response back from the Fund |
Item Section for OEC
| Token Name | Data | Notes |
| ID | Id | |
| Type | Type Code | |
| TypeDesc | Type Description | |
| Code | Code | |
| Charge | Charge Amount | |
| DOS | Date Of Service | dd/mm/yyyy |
| MBSRate | Schedule Fee | |
| HFCode | Service Fund Assessment Code | |
| HFAmt | Fund Benefit Amount | |
| MedCode | Medicare Explanation Code | |
| MedText | Medicare Explanation Text | |
| MedAmt | Medicare Benefit Amount |
Tokens – Informed Financial Consent (IFC Hospital)
Location of IFC
| Token Name | Data | Notes |
| <<IFCLocId>> | Location | e.g. 1, 2 |
| <<IFCLoc>> | Location | e.g. ACSS Private Hospital |
| <<IFCLocAdd1>> | Location Address Line 1 | |
| <<IFCLocAdd2>> | Location Address Line 2 | |
| <<IFCLocSuburb>> | Location Suburb | e.g. BONDI |
| <<IFCLocState>> | Location State | e.g. NSW |
| <<IFCLocPostcode>> | Location Postcode | |
| <<IFCLocPhone>> | Location Phone | e.g. 02 1234 5678 |
| <<IFCLocFax>> | Location Fax | e.g. 02 1234 5678 |
| <<IFCLocEmail>> | Location Email Address | |
| <<IFCLocAbn>> | Location ABN | |
| <<IFCLocACN>> | Location ACN | |
| <<IFCLocBSB>> | Location BSB | |
| <<IFCLocAccNo>> | Location Account Number | |
| <<IFCLocAccName>> | Location Account Name | |
| <<IFCLocProvNo>> | Location Provider Number | |
| <<IFCUser>> | Name of User Generating the IFC | |
| <<IFCUserFN>> | First Name of User Generating the IFC | |
| <<IFCUserI>> | Initials of User Generating the IFC |
Patient Fields
| Token Name | Data | Notes |
| <<IFCPatFullName>> | Patient name | |
| <<IFCPatFname>> | Patient First Name | |
| <<IFCPatLname>> | Patient Surname | |
| <<IFCPatTitle>> | Patient Title | |
| <<IFCMRN>> | Patient MRN | |
| <<IFCFileNum>> | Patient File Number | |
| <<IFCDOB>> | Patient date of birth | |
| <<IFCSexID>> | Patient gender | e.g. M, F in db, 1 = M etc |
| <<IFCSex>> | Patient gender | e.g. Male, Female |
| <<IFCMed>> | Patient Medicare Number | |
| <<IFCMedRef>> | Patient Medicare Reference | |
| <<IFCAdd1>> | Patient Address Line 1 | |
| <<IFCAdd2>> | Patient Address Line 2 | |
| <<IFCSuburb>> | Patient Suburb | |
| <<IFCState>> | Patient State | |
| <<IFCPC>> | Patient Postcode | |
| <<IFCMobile>> | Patient Mobile | format 9999 999 999 |
| <<IFCPhoneH>> | Patient Phone Home | format 02 9999 9999 |
| <<IFCPhoneW>> | Patient Home Work | format 02 9999 9999 |
| <<IFCPatEmail>> | Patient Email |
Episode Fields
| Token Name | Data | Notes |
| <<IFCAdmDate>> | Admission date | |
| <<IFCAdmDayF>> | Admission day – Full name | e.g. Monday |
| <<IFCAdmDayS>> | Admission Day – Short name | e.g Mon |
| <<IFCDisDate>> | Discharge date | |
| <<IFCPatCat>> | Patient Category | Shows ‘Day Only’ or ‘Inpatient’ depending on the discharge date |
| <<IFCAnaID>> | Anaesthetic type | e.g. N, I |
| <<IFCAna>> | Anaesthetic type | e.g. None, IV/Sedation |
| <<IFCStatusID>> | Insurance status | E.g. F, B |
| <<IFCStatus>> | Insurance status | e.g. Full Fee, Basic fee |
| <<IFCFundtable>> | Fund Table | |
| <<IFCFundVer>> | Fund Verification | |
| <<IFCDJ>> | Fund date joined | Dd/mm/yyyy |
| <<IFCMins>> | Minutes in theatre | e.g. 999 |
| <<IFCFundName>> | Fund | e.g. Medibank |
| <<IFCFundNo>> | Membership number | |
| <<IFCFundId>> | Fund ID | e.g. 1 |
| <<IFCFund>> | Fund | e.g. MBP |
| <<IFCExcess>> | Excess amount | Currency e.g. 999,999,999.99 |
| <<IFCcopay>> | Co-payment amount | Currency e.g. 999,999,999.99 |
| <<IFCUninsured>> | Uninsured amount | Currency e.g. 999,999,999.99 |
| <<IFCDefben>> | Default Benefit | Currency e.g 999,999,999.99 |
| <<IFCAccom>> | Accommodation | e.g. Accom – Medical |
| <<IFCAccomID>> | Accommodation | e.g. 1, 2 |
| <<IFCRoomID>> | Room type | e.g. S, P convert 1 to S, 2 to P |
| <<IFCRoom>> | Room Type | e.g. Shared, Private |
| <<IFCPDis>> | Proposed Discharge Date | only applicable if overnight i.e. Inpatient |
| <<IFCN>> | Number of Nights | only applicable if overnight i.e. Inpatient |
| <<IFCProcNote>> | Procedure Note |
Doctor and Anaesthetist Fields
| Token Name | Data | Notes |
| <<IFCDocID>> | Doctor/Surgeon ID | e.g. 1, 2 |
| <<IFCDoc>> | Doctor Full Dame | e.g. Michelle ROMERO |
| <<IFCDocFirstN>> | Doctor First Name | e.g. Michelle |
| <<IFCDocLastN>> | Doctor Last Name | e.g. ROMERO |
| <<IFCDocTitle>> | Doctor Title | e.g. Dr |
| <<IFCDocProvNo>> | Doctor Provider Number | e.g. 123456AF |
| <<IFCDocSpecID>> | Doctor Specialty ID | e.g. 1,2 |
| <<IFCDocSpec>> | Doctor Specialty | e.g. Radiology |
| <<IFCDocPh>> | Doctor Phone | format 99 9999 9999 |
| <<IFCDocFax>> | Doctor Fax | format 99 9999 9999 |
| <<IFCDocMob>> | Doctor Mobile | format 9999 999 999 |
| <<IFCAnaDrID>> | Anaesthetist ID | e.g. 1, 2 |
| <<IFCAnaFN>> | Anaesthetist Full Name | e.g. Michelle ROMERO |
| <<IFCAnaFirstN>> | Anaesthetist First Name | e.g. Michelle |
| <<IFCAnaLastN>> | Anaesthetist Last Name | e.g. ROMERO |
| <<IFCAnaTitle>> | Anaesthetist Title | e.g. Dr |
| <<IFCAnaProvNo>> | Anaesthetist Provide Number | e.g. 123456AF |
| <<IFCAnaSpecID>> | Anaesthetist Specialty ID | e.g. 1,2 |
| <<IFCAnaSpec>> | Anaesthetist Specialty | e.g. Anaesthetics |
| <<IFCAnaPh>> | Anaesthetist Phone | format 99 9999 9999 |
| <<IFCAnaFax>> | Anaesthetist Fax | format 99 9999 9999 |
| <<IFCAnaMob>> | Anaesthetist Mobile | format 9999 999 999 |
Subtotal Charges
| Token Name | Data | Notes |
| <<IFCNotes>> | Notes from review screen | |
| <<IFCBursaryL>> | Bursary Level | |
| <<IFCDisc>> | Discount as a percentage | |
| <<IFCDiscAmt>> | Discount as a dollar value | |
| <<IFCSubTotalC>> | Sums all charges before any discount is applied | Currency e.g. 999,999,999.99 |
| <<IFCAccomC>> | Sums all charges where csrvtypecode = A | Currency e.g. 999,999,999.99 |
| <<IFCAccomR>> | Sums all rebates where csrvtypecode = A | Currency e.g. 999,999,999.99 |
| <<IFCAccomB>> | Sums all Bursary where csrvtypecode = A | Currency e.g. 999,999,999.99 |
| <<IFCAccomDif> | Difference in Accommodation | Currency e.g. 999,999,999.99 |
| <<IFCTheatreC>> | Sums all charges where csrvtypecode = T | Currency e.g. 999,999,999.99 |
| <<IFCTheatreR>> | Sums all rebates where csrvtypecode = T | Currency e.g. 999,999,999.99 |
| <<IFCTheatreB>> | Sums all bursary where csrvtypecode = T | Currency e.g. 999,999,999.99 |
| <<IFCTheatDif>> | Difference in Theatre | Currency e.g. 999,999,999.99 |
| <<IFCOtherC>> | Sums all charges where csrvtypecode = O | Currency e.g. 999,999,999.99 |
| <<IFCOtherR>> | Sums all rebates where csrvtypecode = O | Currency e.g. 999,999,999.99 |
| <<IFCOtherB>> | Sums all bursary where csrvtypecode= O | Currency e.g. 999,999,999.99 |
| <<IFCOtherDif>> | Difference in Other | Currency e.g. 999,999,999.99 |
| <<IFCBundledC>> | Sums all charges where csrvtypecode = C, R | Currency e.g 999,999,999.99 |
| <<IFCBundledR>> | Sums all rebates where csrvtypecode = C, R | Currency e.g. 999,999,999.99 |
| <<IFCBundledB>> | Sums all bursary where csrvtypecode = C, R | Currency e.g. 999,999,999.99 |
| <<IFCBundDif>> | Difference in Bundled Fees | Currency e.g. 999,999,999.99 |
Total Charges
| Token Name | Data | Notes |
| <<IFCTotalC>> | Sums all charges | Currency e.g. 999,999,999.99 |
| <<IFCTotalR>> | Sums all rebates | Currency e.g. 999,999,999.99 |
| <<IFCTotalB>> | Sums all bursary | Currency e.g. 999,999,999.99 |
| <<IFCGap>> | Charges less rebate plus (excess + copay and default benefit) | Currency e.g. 999,999,999.99 |
| <<IFCTotDif>> | Charges less rebate | Currency e.g. 999,999,999.99 |
| <<IFCTotR2>> | Sum of all rebates less (excess + Copayment)) | Currency e.g. 999,999,999.99 |
Grid Items
| Token Name | Data | Notes |
| <<DateFrom>> | Date from | |
| <<DateTo>> | Date to | |
| <<Item>> | Item | |
| <<Desc>> | Description | |
| <<DescShort>> | Description, the first 50 characters only | |
| <<Type>> | Type | |
| <<Charge>> | Charge | |
| <<GST>> | GST | |
| <<Rebate>> | Rebate | |
| <<Diff>> | Difference between Charge and Rebate | |
| <<Band>> | Band | |
| <<Qty>> | Quantity | |
| <<BillTo>> | Bill to |
Tokens – General
| Token Name | Data | Notes |
| <<CurrentDate>> | Current Date | dd/mm/yyyy |
| <<LongDate>> | Long Date | dd Month yyyy e.g. 9 February 2021 |
| <<Datename>> | Name of the Current Day | e.g. Monday |
| <<CurrentTime24h>> | Current Time in 24 hr | e.g. 13:30 |
| <<CurrentTime12h>> | Current Time in 12 hr | e.g 1:15 PM |
| <<PrintedBy>> | Name of user that printed document |
Tokens – Statement (Hospital)
| Token Name | Data | Notes |
| <<StAdmDate>> | Statement Date | dd/mm/yyyy |
| <<StInvNo>> | Statement Invoice Number | |
| <<StPatName>> | Statement Patient Name | e.g SURNAME, Firstname |
| <<StDoc>> | Statement Doctor | e.g SURNAME, Firstname |
| <<StCharge>> | Sum all transaction lines where the transaction type (csrvcodetype) = A, T,C,R,O | |
| <<StBalance>> | Balance due | |
| <<StatementTotal>> | ||
| <<StPage>> | Shows the current page e.g. if the statement needs to be a total of 4 pages, it prints which page it is e.g. could be page 2 of 4 |
|
| <<StTotpages>> | Shows the total pages required to print the statement |
Tokens – Invoice (Hospital)
Location of Invoice
| Token Name | Data | Notes |
| <<InvLocId>> | Location ID | |
| <<InvLocName>> | Location Name | |
| <<InvLocAdd1>> | Location Address Line 1 | |
| <<InvLocAdd2>> | Location Address Line 2 | |
| <<InvLocSuburb>> | Location Suburb | e.g. BONDI |
| <<InvLocState>> | Location State | e.g. NSW |
| <<InvLocPostcode>> | Location Postcode | |
| <<InvLocPhone>> | Location Phone | e.g. 02 1234 5678 |
| <<InvLocFax>> | Location Fax | e.g. 02 1234 5678 |
| <<InvLocEmail>> | Location Email Address | |
| <<InvLocAbn>> | Location ABN | |
| <<InvLocACN>> | Location ACN | |
| <<InvLocBSB>> | Location BSB | |
| <<InvLocAccNo>> | Location Account Number | |
| <<InvLocAccName>> | Location Account Name | |
| <<InvLocProvNo>> | Location Provider Number |
Invoice Particulars
| Token Name | Data | Notes |
| <<InvLabel>> | Invoice Type | e .g. Tax Invoice, Receipt |
| <<InvMessage>> | Invoice Message | |
| <<InvPage>> | Current Page | Shows the current page e.g. if the invoice needs to be a total of 4 pages, it prints which page it is e.g. could be page 2 of 4 |
| <<InvTotPages>> | Total Pages | |
| <<InvAccountingPer>> | Date of Transaction | Reflects the Accounting Period Date for the invoice, or payment if not invoiced. |
| <<InvAuditDate>> | Date of Audit | Reflects the Invoice Aduit Date |
Bill To
| Token Name | Data | Notes |
| <<InvBillTo>> | Biller Name | |
| <<InvBillToAdd1>> | Biller Address Line 1 | |
| <<InvBillToAdd2>> | Biller Address Line 2 | |
| <<InvBillToAdd3>> | Biller Address Line 3 |
Patient ID and Invoice Number
| Token Name | Data | Notes |
| <<InvMRN>> | MRN | |
| <<InvNo>> | Invoice Number | |
| <<InvEpi>> | Episode ID | |
| <<InvAdmNum>> | Admission Number |
Invoice Grid
| Token Name | Data | Notes |
| <<InvCodeType>> | Transaction Type | e.g. A – Accoommodation T – Theatre R – DRG C – Casemix O – Other Services D – Deposits P – Payments J – Adjustments |
| <<InvCode>> | Item | |
| <<InvDesc>> | Item Description | |
| <<InvDescShort>> | Item Description | first 50 characters only |
| <<invBand>> | Band | |
| <<InvDOS>> | Date of Service | dd/mm/yyyy |
| <<InvDST>> | Date of Service To | dd/mm/yyyy |
| <<InvDOT>> | Accounting Period Date | dd/mm/yyyy |
| <<InvAudit>> | Audit Date | dd/mm/yyyy |
| <<InvQty>> | Quantity | |
| <<InvGst>> | GST | |
| <<InvAmt>> | Charge | |
| <<InvAmtExGst>> | Amount Excluding GST |
Doctor Invoiced
| Token Name | Data | Notes |
| <<InvDocID>> | Doctor ID | |
| <<InvDocFullname>> | Doctor Full Name | e.g. CITIZEN, John |
| <<InvDocFirstname>> | Doctor First Name | |
| <<InvDocSurname>> | Doctor Surname | e.g. CITIZEN |
| <<InvDocTitle>> | Doctor Ttitle | |
| <<InvDocProviderNum>> | Doctor Provider Number |
Health Fund Invoiced
| Token Name | Data | Notes |
| <<InvFundID>> | Health Fund ID | This is the unique ID for the health fund in the database |
| <<InvFund>> | Health Fund Code | e.g. HBF |
| <<InvFundName>> | Health Fund Name | e.g Health Benefits Fund |
| <<InvFundNo>> | Health Fund Membership Number |
Total Charges/Balances
| Token Name | Data | Notes |
| <<TotCharges>> | Sum of all Charges | Sum all transaction lines where the transaction type (csrvcodetype) = A, T,C,R,O |
| <<TotDeposits>> | Sum of all Deposits | Sum all transaction lines where the transaction type (csrvcodetype) = D |
| <<TotPayments>> | Sum of all Payments | Sum all transaction lines where the transaction type (csrvcodetype) = P |
| <<TotAdjustments>> | Sum of all Adjustments | Sum all transaction lines where the transaction type (csrvcodetype) = J |
| <<TotGST>> | Sum of all GST | Sum of GST for all transaction lines where the transaction type (csrvcodetype) = A, T,C,R,O |
| <<InvCharExGst>> | Sum Excluding GST | Sum of all charges EXCLUDING GST |
| <<TotBalance>> | Balance Due | Balance due = InvCharges + InvDeposits + InvPayments + InvAdjustments |
BPAY
| Token Name | Data | Notes |
| <<BPAYsb>> | Sub biller | This is something BPAY will give the organisation |
| <<BPAYISC>> | Internal code | This is something BPAY will give the organisation |
| <<BPAYref>> | BPAY reference | You can choose between the MRN or the invoice. This can be set from Settings > Locations |
Item Numbers – Theatre Screen
| Token Name | Data | Notes |
| <<mbscode1>> …….. <<mbscode20>> |
MBS Item Number | Item number 1 through to 20 |
| <<mbsdesc1>> …….. <<mbsdesc20>> |
MBS Item Number Full Description | Item number 1 through to 20 |
| <<mbsdescs1>>……. <<mbsdescs20>> |
MBS Item Number Short Description | Item number 1 through to 20 |
Tokens – Patient
These tokens apply throughout the entire system, for use in templates, to obtain information from the Patient Screen.
| Token Name | Data | Notes |
| <<patMRN>> | MRN | |
| <<patTitle>> | Title | |
| <<patFirstN>> | First Name | |
| <<patMInitial>> | Middle Initial | |
| <<patPrefN>> | Preferred Name | |
| <<patLastN>> | Surname (Capitals) | e.g. CITIZEN |
| <<patLastN2>> | Surname (Lower Case) | e.g. Citizen |
| <<patFullname>> | First Name + Surname | e.g. John CITIZEN |
| <<patGender>> | Sex | e.g. M, F |
| <<patGenderID>> | Sex ID | 1 – Male, 2 – Female |
| <<patGenderDesc>> | Sex Description | e.g. Male, Female, Intersex |
| <<patGender2>> | Gender ID | e.g. 1- Man, 2 – Woman etc |
| <<patGender2Desc>> | Gender Description | e.g. Man, Woman, Non-Binary |
| <<patPronoun>> | Pronouns | |
| <<patDOB>> | Date of Birth | dd/mm/yyyy |
| <<patAge>> | Age | if under 1 year, then will show in months |
| <<patExtId>> | External ID | |
| <<patFileNum>> | File Number | |
| <<patMDID>> | MDID | |
| <<patadd1>> | Address Line 1 | |
| <<patadd2>> | Address Line 2 | |
| <<patSuburb>> | Suburb | e.g. BONDI |
| <<patState>> | State | e.g. NSW |
| <<patZIP>> | Postcode | |
| <<patPhoneH>> | Phone (Home) | e.g. 02 1234 5678 |
| <<patPhoneW>> | Phone (Work) | e.g. 02 1234 5678 |
| <<patMobile>> | Mobile | e.g. 0415 123 123 |
| <<patEmail>> | Email Address |
Health Fund Details
| Token Name | Data | Notes |
| <<patFundID>> | Health Fund ID | This is the unique for the health fund in the database |
| <<patFund>> | Health Fund Code | e.g. HBF |
| <<patFundDesc>> | Health Fund Name | e.g Health Benefits Fund |
| <<patFundMembership>> | Health Fund Membership Number | |
| <<patFundUPI>> | Health Fund Universal Position Number (UPI) | |
| <<patFundInsSts>> | Insurance Status ID | |
| <<patFundInsStsDesc>> | Insurance Status | |
| <<patFundAliasFirstN>> | Health Fund Alias First Name | |
| <<patFundAliasLastN>> | Health Fund Alias Surname | e.g. CITIZEN |
Medicare/DVA/Other Card Details
| Token Name | Data | Notes |
| <<patMedNo>> | Medicare Number | e.g. 2111-11111-1 |
| <<patMedRef>> | Medicare Issue Number | |
| <<patMedExp>> | Medicare Expiry | e.g. mm/yyyy |
| <<patMedElig >> | Medicare Eligibility ID | |
| <<patMedEligDesc>> | Medicare Eligibility | |
| <<patDVA>> | DVA Card Number | |
| <<patDVAColourID>> | DVA Card Colour ID | e.g. W, G |
| <<patDVAColour>> | VA Card Colour | e.g. White, Gold |
| <<patDVAAuthNo>> | DVA Authorisation Number | |
| <<patDVAAuthDate>> | DVA Authorisation Date | dd/mm/yyyy |
| <<patConcession>> | Concession Card | |
| <<patConExp>> | Concession Card Expiry | mm/yyyy |
| <<patPension>> | Pension Card | |
| <<patPenExp>> | Pension Card Expiry | mm/yyyy |
| <<patSafetyNet>> | Safety Net Card | |
| <<patSafetyExp>> | Safety Net Card Expiry | mm/yyyy |
| <<patAmbul>> | Ambulance Card | |
| <<patAmbExp>> | Ambulance Card Expiry | mm/yyyy |
Other Patient Info
| Token Name | Data | Notes |
| <<patIndigID>> | Indigenous Status ID | |
| <<patIndig>> | Indigenous Status | |
| <<patMaritalID>> | Marital Status ID | |
| <<patMarital>> | Marital Status | |
| <<patLanguageID>> | Language Spoken at Home ID | |
| <<patLanguage>> | Language Spoken at Home | |
| <<patCountryID>> | Country of Birth ID | |
| <<patCountry>> | Country of Birth | |
| <<patEmpStsID>> | Employment Status ID | |
| <<patEmpSts>> | Employment Status | |
| <<patOccupation>> | Occupation | |
| <<patReligion>> | Religion | |
| <<patReligionID>> | Religion ID | |
| <<patAllergy>> | Allergies | |
| <<patAllergyFlag>> | Allergy | This will show the word Allergy, rather than the actual allergies |
| <<patAlert>> | Alert | |
| <<patDocAlert>> | Document Alert | |
| <<patOSvisitor>> | Overseas Visitor Answer | e.g. Yes or No |
| <<patOSvisitorID>> | OverseasVisitor Answer ID | e.g. 1 or 0 |
| <<patOSVisitorCountryID>> | Overseas Visitor Country ID | |
| <<patOSVisitorCountry>> | Overseas Visitor Country | |
| <<patInterpreter>> | Interpreter Required Answer | e.g. Yes or No |
| <<patInterpreterID>> | Interpreter Required Answer ID | e.g. 1 or 0 |
| <<patInterpreterLangID>> | Interpreter Language ID | |
| <<patInterpreterLang>> | Interpreter Language | |
| <<patDeceased>> | Deceased date | dd/mm/yyyyy |
| <<patNote>> | Notes | |
| <<patLastEpi>> | Lists Patients Last Episode | |
| <<PatPrevEpi>> | Previous Episode Indicator | e.g. Y (Yes) or N (No) |
Mailing Address
| Token Name | Data | Notes |
| <<patMailadd1>> | Mailing Address Line 1 | |
| <<patMailadd2>> | Mailing Address Line 2 | |
| <<patMailSuburb>> | Mailing Address Suburb | e.g. BONDI |
| <<patMailState>> | Mailing Address State | e.g. NSW |
| <<patMailZIP>> | Mailing Address Postcode |
Referring Doctor
| Token Name | Data | Notes |
| <<patRefID>> | Referring Doctor ID | |
| <<patRef>> | Referring Doctor Full Name | e .g. CITIZEN, John |
| <<patRefTitle>> | Referring Doctor Title | |
| <<patRefFirstn>> | Referring Doctor First Name | |
| <<patRefLastn>> | Referring Doctor Surname | e.g. CITIZEN |
| <<patRefProv>> | Referring Doctor Provider Number | |
| <<patRefSpecID>> | Referring Doctor Speciality ID | |
| <<patRefSpec>> | Referring Doctor Speciality | |
| <<patRefDate>> | Referral Date | dd/mm/yyyy |
| <<patRefPeriod>> | Referral Period | |
| <<patRefFV>> | Referral First Consult/Visit | dd/mm/yyyy |
| <<patRefPract>> | Referring Doctor Practice Name | |
| <<patRefAdd1>> | Referring Doctor Address Line 1 | |
| <<patRefAdd2>> | Referring Doctor Address Line 2 / Suburb State Postcode | This token will work out if the Referring Doctor has characters in address line 2. If it doesn’t it will put the suburb + state + postcode. |
| <<patRefAdd3>> | Referring Doctor Address Line 2 / Suburb State Postcode | This token will work out if the Referring Doctor has characters in address line 2. If it doesn’t it will keep this token empty. |
| <<patRefSuburb>> | Referring Doctor Suburb | |
| <<patRefState>> | Referring Doctor State | |
| <<patRefPC>> | Referring Doctor Postcode | |
| <<patRefP>> | Referring Doctor Phone | 99 9999 9999 |
| <<patRefF>> | Referring Doctor Fax | 99 9999 9999 |
| <<patRefEmail>> | Referring Doctor Email |
GP / Family Doctor
| Token Name | Data | Notes |
| <<patGPID>> | GP ID | e.g. this is the unique Id in the database |
| <<patGPTitle | GP Title | |
| <<patGPFullname>> | GP Full Name | e.g. CITIZEN, John |
| <<patGPFirstname>> | GP First Name | |
| <<patGPSurname>> | GP Surname | e.g. CITIZEN |
| <<patGPSpec>> | GP Speciality | |
| <<patGPSpecID>> | GP Speciality ID | |
| <<patGPProvNo>> | GP Provider Number | |
| <<patGPPract>> | GP Practice Name | |
| <<patGPAdd1>> | GP Address Line 1 | |
| <<patGPAdd2>> | GP Address Line 2 / Suburb State Postcode | This token will work out if the GP has characters in address line 2. If it doesn’t it will put the suburb + state + postcode. |
| <<patGPAdd3>> | GP Address Line 2 / Suburb State Postcode | This token will work out if the GP has characters in address line 2. If it doesn’t it will keep this token empty. |
| <<patGPSuburb>> | GP Suburb | |
| <<patGPState>> | GP State | |
| <<patGPPC>> | GP Postcode | |
| <<patGPPhone>> | GP Phone | 99 9999 9999 |
| <<patGPFax>> | GP Fax | 99 9999 9999 |
| <<patGPEmail>> | GP Email |
Next of Kin
| Token Name | Data | Notes |
| <<NOKTitle>> | Next of Kin Title | |
| <<NOKfirstn>> | Next of Kin First Name | |
| <<NOKlastn>> | Next of Kin Surname | e.g. CITIZEN |
| <<NOKrelation>> | Next of Kin Relationship | |
| <<NOKadd1>> | Next of Kin Address Line 1 | |
| <<NOKadd2>> | Next of Kin Address Line 2 | |
| <<NOKSuburb>> | Next of Kin Suburb | e.g. BONDI |
| <<NOKState>> | Next of Kin State | e.g. NSW |
| <<NOKPostcode>> | Next of Kin Postcode | |
| <<NOKPhoneH>> | Next of Kin Phone (Home) | e .g. 02 1234 5678 |
| <<NOKPhoneW>> | Next of Kin Phone (Work) | e.g. 02 1234 5678 |
| <<NOKMobile>> | Next of Kin Mobile | e.g. 0415 123 123 |
Emergency Contact
| Token Name | Data | Notes |
| <<ECTitle>> | Emergency Contact Title | |
| <<ECfirstn>> | Emergency Contact First Name | |
| <<EClastn>> | Emergency Contact Surname | e.g. CITIZEN |
| <<ECrelation>> | Emergency Contact Relationship | |
| <<ECadd1>> | Emergency Contact Address Line 1 | |
| <<ECadd2>> | Emergency Contact Address Line 2 | |
| <<ECSuburb>> | Emergency Contact Suburb | e.g. BONDI |
| <<ECState>> | Emergency Contact State | e.g. NSW |
| <<ECPostcode>> | Emergency Contact Postcode | |
| <<ECPhoneH>> | Emergency Contact Phone (Home) | e.g. 02 1234 5678 |
| <<ECPhoneW>> | Emergency Contact Phone (Work) | e.g. 02 1234 5678 |
| <<ECMobile>> | Emergency Contact Mobile | e.g. 0415 123 123 |
Contributor
| Token Name | Data | Notes |
| <<ContTitle>> | Contributor Title | |
| <<ContFirstn>> | Contributor First Name | |
| <<ContLastn>> | Contributor Surname | e.g. CITIZEN |
| <<ContRelation>> | Contributor Relationship | |
| <<ContAdd1>> | Contributor Address Line 1 | |
| <<ContAdd2>> | Contributor Address Line 2 | |
| <<ContSuburb>> | Contributor Suburb | e.g. BONDI |
| <<ContState>> | Contributor State | e.g. NSW |
| <<ContPostcode>> | Contributor Postcode | |
| <<ContPhoneH>> | Contributor Phone (Home) | e.g. 02 1234 5678 |
| <<ContPhoneW>> | Contributor Phone (Work) | e.g. 02 1234 5678 |
| <<ContMobile>> | Contributor Mobile | e.g. 0415 123 123 |
Pick Up Person
| Token Name | Data | Notes |
| <<PUfirstn>> | Pickup Up Person First Name | |
| <<PUlastn>> | Pickup Up Person Surname | e.g. CITIZEN |
| <<PUrelation>> | Pickup Up Person Relationship | |
| <<PUPemail>> | Pickup Up Person Email | |
| <<PUphoneh>> | Pickup Up Person (Home) | e.g. 02 1234 5678 |
| <<PUphonew>> | Pickup Up Person (Work) | e.g. 02 1234 5678 |
| <<PUMobile>> | Pickup Up Person Mobile | e.g. 0415 123 123 |
Tokens – Hospital
| Token Name | Data | Notes |
| <<EpLocId>> | Location ID | |
| <<EpLoc>> | Location Name | |
| <<EpProv>> | Location Provider Number | |
| <<EpLocAdd1>> | Location Address 1 | |
| <<EpLocAdd2>> | Location Address 2 | |
| <<EpLocSub>> | Location Suburb | |
| <<EplocState>> | Location State | |
| <<EpLocZip>> | Location Postcode | |
| <<EpPhone>> | Location Phone | 99 9999 9999 |
| <<EpFax>> | Location Fax | 99 9999 9999 |
| <<EpLocEmail>> | Location Email | |
| <<EpLocAccName>> | Location Bank Account Name | |
| <<EpLocBSB>> | Location BSB | |
| <<EpLocAccNum>> | Location Bank Account Number | |
| <<EpLocBank>> | Location Bank Name | |
| <<EpLocBankAdd>> | Location Bank Address |
Theatre List Details
| Token Name | Data | Notes |
| <<EpTheatreId>> | Theatre ID | |
| <<EpTheatre>> | Theatre Name | |
| <<EpSessTimes>> | Surgeon Session Times | Surgeon Theatre Booking from and to time |
| <<EpSessShort>> | Surgeon Session Times – just the start time | |
| <<EpSessNote>> | Session Note | |
| <<EpSessAppNote>> | Session Appointment Note |
Admitting Doctors Details
| Token Name | Data | Notes |
| <<EpDocId>> | Doctor ID | |
| <<EpDoc>> | Doctor Full Name | e.g CITIZEN, John |
| <<EpDocFirstN>> | Doctor First Name | |
| <<EpDocI>> | Doctor First Name Initial | |
| <<EpDocLastN>> | Doctor Surname | e.g CITIZEN |
| <<EpDocFI>> | Doctors Initials | e.g. JC |
| <<EpDocTitle>> | Doctor Title | |
| <<EpDocProvNo>> | Doctor Provider Number | |
| <<EpDocQualif>> | Doctor Qualification | |
| <<EpDocSpecID>> | Doctor Speciality ID | |
| <<EpDocSpec>> | Doctor Speciality | |
| <<EpDocAdd1>> | Doctor Address Line 1 | |
| <<EpDocAdd2>> | Doctor Address Line 2 | |
| <<EpDocSuburb>> | Doctor Suburb | |
| <<EpDocPC>> | Doctor Postcode | |
| <<EpDocState>> | Doctor State | |
| <<EpDocMob>> | Doctor Mobile | 0415 999 999 |
| <<EpDocEmail>> | Doctor Email | |
| <<EpDocPh>> | Doctor Phone | 99 9999 9999 |
| <<EpDocFax>> | Doctor Fax | 99 9999 9999 |
Anaesthetist Details
| Token Name | Data | Notes |
| <<EpAnaId>> | Anaesthetist ID | |
| <<EpAna>> | Anaesthetist Full Name | e.g. CITIZEN, John |
| <<EpAnaFirstN>> | Anaesthetist First Name | |
| <<EpAnaI>> | Anaesthetist First Name Initial | |
| <<EpAnaLastN>> | Anaesthetist Surname | |
| <<EpAnaFI>> | Anaesthetist Initials | e.g. JC |
| <<EpAnaTitle>> | Anaesthetist Title | |
| <<EpAnaProvNo>> | Anaesthetist Provider Number | |
| <<EpAnaSpecID>> | Anaesthetist Speciality ID | |
| <<EpAnaSpec>> | Anaesthetist Speciality | |
| <<EpAnaAdd1>> | Anaesthetist Address Line 1 | |
| <<EpAnaAdd2>> | Anaesthetist Address Line 2 | |
| <<EpAnaSuburb>> | Anaesthetist Suburb | |
| <<EpAnaPC>> | Anaesthetist Postcode | |
| <<EpAnaState>> | Anaesthetist State | |
| <<EpAnaMob>> | Anaesthetist Mobile | 0415 999 999 |
| <<EpAnaEmail>> | Anaesthetist Email | |
| <<EpAnaPh>> | Anaesthetist Phone | 99 9999 9999 |
| <<EpAnaFax>> | Anaesthetist Fax | 99 9999 9999 |
Referring Doctor Details
| Token Name | Data | Notes |
| <<EpRef>> | Referring Doctor Full Name | e.g. CITIZEN, John |
| <<EpRefFirstN>> | Referring Doctor First Name | |
| <<EpRefI>> | Referring Doctor First Name Initial | e.g. J |
| <<EpRefLastN>> | Referring Doctor Last Name | e.g. CITIZEN |
| <<EpRefFI>> | Referring Doctor Initials | e.g. JC |
| <<EpRefTitle>> | Referring Doctor Title | |
| <<EpRefProvNo>> | Referring Doctor Provider Number | |
| <<EpRefDate>> | Patients Referral Date | dd/mm/yyyy |
| <<EpRefPeriod>> | Patients Referral Period | |
| <<EpRefFV>> | Patients First Visit | dd/mm/yyyy |
Episode Appointment Details
| Token Name | Data | Notes |
| <<EpMRN>> | MRN | |
| <<EpNo>> | Episode ID | |
| <<Seq>> | Sequential number for each episode on the theatre list | |
| <<Date>> | Appointment Date | dd/mm/yyyy Is the same as the admission date |
| <<EpAdmDate>> | Admission Date | |
| <<EpDayS>> | Admission Name of Day – Short | e.g. Mon |
| <<EpDayL>> | Admission Name of Day | e.g. Monday |
| <<EpMthS>> | Admission Name of Month – Short | e.g. Apr |
| <<EpMthL>> | Admission Name of Month | e.g. April |
| <<EpYear>> | Current Year | |
| <<EpDisDate>> | Discharge Date | |
| <<TimeRange>> | Estimated Appointment Time | e.g. 8am-12pm |
| <<Time>> | Appointment Time | e.g 1315 |
| <<Time12h>> | Appointment Time in 12 hr | e.g. 1:15 PM |
| <<Time24h>> | Appointment Time in 24 hr | e.g. 13:15 |
| <<ATypeID>> | Appointment Type ID | |
| <<AType>> | Appointment Type | |
| <<Len>> | Appointment Length | |
| <<TimeA>> | Calculated Arrival Time | e.g 1315 |
| <<TimeA12h>> | Calculated Arrival Time in 12 hr | e.g. 1:15 PM |
| <<TimeA24h>> | Calculated Arrival Time in 24 hr | e.g. 13:15 |
| <<TimeP>> | Calculated Pickup Time | e.g 1315 |
| <<TimeP12h>> | Calculated Pickup Time in 12 hr | e.g. 1:15 PM |
| <<TimeP24h>> | Calculated Pickup Time in 24 hr | e.g. 13:15 |
| <<TimeFF>> | Calculated Fasting Time Food | e.g 1315 |
| <<TimeFF12h>> | Calculated Fasting Time Food in 12 hr | e.g. 1:15 PM |
| <<TimeFF24h>> | Calculated Fasting Time Food in 24 hr | e.g. 13:15 |
| <<TimeFW>> | Calculated Fasting Time Water | e.g 1315 |
| <<TimeFW12h>> | Calculated Fasting Time Water in 12 hr | e.g. 1:15 PM |
| <<TimeFW24h>> | Calculated Fasting Time Water in 24 hr | e.g. 13:15 |
| <<FFood12hA>> | Fasting Food – Prior to Booking Time in 12 hr | e.g. 1:15 PM |
| <<FFood24hA>> | Fasting Food – Prior to Booking Time in 24 hr | e.g. 13:15 |
| <<FFluid12hA>> | Fasting Fluid – Prior to Booking Time in 12 hr | e.g. 1:15 PM |
| <<FFluid24hA>> | Fasting Fluid – Prior to Booking Time in 24 hr | e.g. 13:15 |
| <<FFood12hB>> | Fasting Food – Prior to Planned Time in Theatre in 12 hr | e.g. 1:15 PM |
| <<FFood24hB>> | Fasting Food – Prior to Planned Time in Theatre in 24 hr | e.g. 13:15 |
| <<FFluid12hB>> | Fasting Fluid – Prior to Planned Time in Theatre in 12 hr | e.g. 1:15 PM |
| <<FFluid24hB>> | Fasting Fluid – Prior to Planned Time in Theatre in 24 hr | e.g. 13:15 |
| <<FFood12hC>> | Fasting Food – Prior to Procedure Time in 12 hr | e.g. 1:15 PM |
| <<FFood24hC>> | Fasting Food – Prior to Procedure Time in 24 hr | e.g. 13:15 |
| <<FFluid12hC>> | Fasting Fluid – Prior to Procedure Time in 12 hr | e.g. 1:15 PM |
| <<FFluid24hC>> | Fasting Fluid – Prior to Procedure Time in 24 hr | e.g. 13:15 |
| <<EpEstRS>> | Estimated Recovery Time Booking time + Length of Booking |
e.g 1315 |
| <<EpEstRS12h>> | Estimated Recovery Time Booking time + Length of Booking |
e.g. 1:15 PM |
| <<EpEstRS24h>> | Estimated Recovery Time Booking time + Length of Booking |
e.g. 13:15 |
| <<EpAdmNo>> | Admission Number | |
| <<Notes>> | Other Notes | Will take Layout (alignment, size and font family) from Template but Format (colour, bold, italics and underline) from Appointment Screen |
| <<Notes2>> | Other Notes | Will take Layout (alignment, size and font family) and Format (colour, bold, italics and underline) from Template |
| <<ProcNotes>> | Procedure Notes | |
| <<ProcNotes2>> | Procedure Notes from Inpatient Procedure Schedule | |
| <<Sess>> | Session | |
| <<Book1ID>> | Booking Code 1 ID | |
| <<Book1>> | Booking Code 1 | |
| <<Book2ID>> | Booking Code 2 ID | |
| <<Book2>> | Booking Code 2 | |
| <<PatCatID>> | Patient Category ID | e.g. I/P, D/O |
| <<PatCat>> | Patient Category | e.g. Inpatient, Day Only |
| <<Ana1ID>> | Anaesthetic Type 1 ID | e.g. L, R |
| <<Ana1>> | Anaesthetic Type 1 | e.g. Local, Regional |
| <<Ana2ID>> | Anaesthetic Type 2 ID | e.g. L, R |
| <<Ana2>> | Anaesthetic Type 2 | e.g. Local, Regional |
| <<EpAnaL>> | Local Anaesthetic | Shows as X if Anaesthetic Type 1 |
| <<EpAnaN>> | No Anaesthetic | Shows as X if Anaesthetic Type 1 |
| <<EpAnaIV>> | IV Sedation Anaesthetic | Shows as X if Anaesthetic Type 1 |
| <<EpAnaR>> | Regional Anaesthetic | Shows as X if Anaesthetic Type 1 |
| <<EpAnaG>> | General Anaesthetic | Shows as X if Anaesthetic Type 1 |
| <<Food>> | Food Instructions | |
| <<PTime>> | Planned Time in Theatre | e.g 1315 |
| <<PTime12h>> | Planned Time in Theatre 12 hr | e.g. 1:15 PM |
| <<PTime24h>> | Planned Time in Theatre 24 hr | e.g. 13:15 |
| <<ATime>> | Admission Time | e.g 1315 |
| <<ATime12h>> | Admission Time 12hr | e.g. 1:15 PM |
| <<ATime24h>> | Admission Time 24hr | e.g. 13:15 |
| <<DTime>> | Discharge Time | e.g 1315 |
| <<DTime12h>> | Discharge Time 12hr | e.g. 1:15 PM |
| <<DTime24h>> | Discharge Time 24hr | e.g. 13:15 |
| <<CanID>> | Cancelled Id | |
| <<Can>> | Cancelled | |
| <<ConID>> | Confirmed Id | |
| <<Con>> | Confirmed | |
| <<NHTP>> | Nursing Home Type Patient | |
| <<oecR>> | Check List – OEC Recieved | Y = ticked |
| <<oecC>> | Check List – OEC Checked | Y = ticked |
| <<IFC>> | Check List – IFC Completed | Y = ticked |
| <<IFCs>> | Checklist – IFC Signed | Y = ticked |
| <<AFR>> | Check List – Admission Form Received | Y = ticked |
| <<CR>> | Check List – Chart Ready | Y = ticked |
| <<ConR>> | Check List – Consent Received | Y = ticked |
| <<PreCon>> | Check List – Pre-Admission Contacted | Y = ticked |
| <<PostCon>> | Check List – Post-Discharge Contacted | Y = ticked |
| <<EpNP>> | New Patient Flag | Yes = Ticked No = Unticked |
Inpatient Details
| Token Name | Data | Notes |
| <<EpProDis>> | Proposed Discharge Date | |
| <<EpProN>> | Based on the proposed discharge date, number of nights | |
| <<EpWard>> | Current Ward | |
| <<EpBed>> | Current Bed | |
| <<BedNotes>> | Bed Notes |
Health Fund Details
| Token Name | Data | Notes |
| <<EpFundID>> | Health Fund ID | This is the unique ID for the health fund in the database |
| <<EpFund>> | Health Fund Code | e.g. HBF |
| <<EpFundName>> | Health Fund Name | e.g Health Benefits Fund |
| <<EpFundNo>> | Health Fund Membership Number | |
| <<EpExcess>> | Excess Amount | |
| <<EpCoPay>> | Co Payment Amount | |
| <<EpUnAmt>> | Uninsured Amount | |
| <<EpExcessCo>> | Excess + Co Payment | |
| <<OOP>> | Total Out Of Pocket | Sum of Excess + Co Payment + Un-Insured fields |
| <<EpInsStatusID>> | Insurance Status ID | |
| <<EpInsStatus>> | Insurance Status |
Other Episode Information
| Token Name | Data | Notes |
| <<Ep1stSym>> | Date of 1st Symptom | |
| <<Ep1stCon>> | Date of Consult for 1st Symptom | |
| <<EpCom>> | Compensable Status | |
| <<EpMotor>> | Motor Vehicle Accident | |
| <<EpOtherAcc>> | Other Accident | |
| <<EpVet>> | Veterans Claims | |
| <<EpStud>> | Student Claim | |
| <<EpStudInst>> | Student Institution | |
| <<EpiNotes>> | Episodes Screen – Episode Notes |
MBS / Other Services
| Token Name | Data | Notes |
| <<MBSCode1>> | 1st MBS Code | This is for the 1st visit to theatre |
| <<MBSDesc1>> | 1st MBS Description | This is for the 1st visit to theatre |
| … | ||
| <<MBSCode10>> | 10th MBS Code | This is for the 1st visit to theatre |
| <<MBSDesc10>> | 10th MBS Description | This is for the 1st visit to theatre |
| <<MBSDescS1>> | 1st MBS Short Description | This is for the 1st visit to theatre |
| <<OSCode1>> | 1st Other Service Code | |
| <<OSDesc1>> | 1st Other Service Description | |
| … | ||
| <<OSCode10>> | 10th Other Service Code | |
| <<OSDesc10>> | 10th Other Service Description |
ICD Codes and DRG
| Token Name | Data | Notes |
| <<ICDDCode1>> | 1st Diagnosis Code | |
| <<ICDDDesc1>> | 1st Diagnosis Code Description | |
| … | ||
| <<ICDDCode10>> | 10th Diagnosis Code | |
| <<ICDDDesc10>> | 10th Diagnosis Code Description | |
| <<ICDDcodes>> | Lists all ICD diagnosis codes sequentially, excluding the principal diagnosis | eg. code 2, code 3, code 4…… |
| <<ICDPCode1>> | 1st Procedure Code | |
| <<ICDPDesc1>> | 1st Procedure Code Description | |
| … | ||
| <<ICDPCode10>> | 10th Procedure Code | |
| <<ICDPDesc10>> | 10th Procedure Code Description | |
| <<ICDPCodes> | Lists all ICD procedure codes sequentially, excluding the principal procedure | eg. code 2, code 3, code 4…… |
| <<EpDRG>> | DRG Code | |
| <<EpDRGDesc>> | DRG Description | |
| <<EpGV>> | Grouper Version | |
| <<EpUnplan>> | Unplanned visit to theatre ID |
Claim Details
| Token Name | Data | Notes |
| <<EpInjury>> | Injury | |
| <<EpInjuryDate>> | Injury Date | dd/mm/yyyy |
| <<EpClaimNo>> | Claim Number | |
| <<EpClaimInsID>> | Claim Biller ID | |
| <<EpClaimIns>> | Claim Biller Name | |
| <<EpClaimCon>> | Claim Biller Contact | |
| <<EpClaimInsAdd1>> | Claim Biller Address Line 1 | |
| <<EpClaimInsAdd2>> | Claim Biller Address Line 2 | |
| <<EpClaimInsAdd3>> | Claim Biller Address | |
| <<EpClaimInsSub>> | Claim Biller Suburb | |
| <<EpClaimInsPost>> | Claim Biller Post Code | |
| <<EpClaimInsState>> | Claim Biller State | |
| <<EpClaimEmpID>> | Claim Employer ID | |
| <<EpClaimEmp>> | Claim Employer Name | |
| <<EpClaimEmpCon>> | Claim Employer Contact | |
| <<EpClaimEmpAdd1>> | Claim Employer Address Line 1 | |
| <<EpClaimEmpAdd2>> | Claim Employer Address Line 2 | |
| <<EpClaimEmpAdd3>> | Claim Employer Address Line3 | |
| <<EpClaimEmpSub>> | Claim Employer Suburb | |
| <<EpClaimEmpPost>> | Claim Employer Post Code | |
| <<EpClaimEmpState>> | Claim Employer State |
Theatre Screen
| Token Name | Data | Notes |
| <<Visit>> | Theatre Visit | e.g Visit 1 or Visit 2 etc |
| <<VisitDate1>> … <<VisitDate10>> | Theatre Date | dd/mm/yyyy |
| <<Pop> | Pre Operation Time | e.g 1315 |
| <<Pop12h>> | Pre Operation Time 12hr time | e.g. 1:15 PM |
| <<Pop24h>> | Pre Operation Time 24hr time | e.g. 13:15 |
| <<AnaS1>> … <<AnaS10>> | Anaesthetic Start Time | e.g 1315 |
| <<AnaS112h>> … <<AnaS1012h>> | Anaesthetic Start Time 12hr time | e.g. 1:15 PM |
| <<AnaS124h>> … <<AnaS1024h>> | Anaesthetic Start Time 24hr time | e.g. 13:15 |
| <<ProcS1>> … <<ProcS10>> | Procedure Start Time | e.g 1315 |
| <<ProcS112h>> … <<ProcS1012h>> | Procedure Start Time 12hr time | e.g. 1:15 PM |
| <<ProcS124h>> … <<ProcS1024h>> | Procedure Start Time 24hr time | e.g. 13:15 |
| <<ProcF1>> … <<ProcF10>> | Procedure Finish Time | e.g 1315 |
| <<ProcF12h>> … <<ProcF1012h>> | Procedure Finish Time 12hr time | e.g. 1:15 PM |
| <<ProcF124h>> … <<ProcF1024h>> | Procedure Finish Time 24hr time | e.g. 13:15 |
| <<TimeI1>> … <<TimeI10>> | Time In Theatre | e.g 1315 |
| <<TimeI112h>> … <<TimeI1012h>> | Time In Theatre 12hr time | e.g. 1:15 PM |
| <<TimeI124h>> … <<TimeI1024h>> | Time In Theatre 24hr time | e.g. 13:15 |
| <<TimeO1>> … <<TimeO10>> | Time out of Theatre | e.g 1315 |
| <<TimeO112h>> … <<TimeO1012h>> | Time out of Theatre 12hr time | e.g. 1:15 PM |
| <<TimeO124h>> … <<TimeO1024h>> | Time out of Theatre 24hr time | e.g. 13:15 |
| <<Scrub1>> … <<Scrub10>> | Scrub Nurse | e.g. SAMPRAS, Pete |
| <<ScrubID1>> … <<ScrubID10>> | Scrub Nurse ID | |
| <<NurAss1>> … <<NurAss10>> | Nurse Assistant | e.g. SAMPRAS, Pete |
| <<NurAssID1>> … <<NurAssID10>> | Nurse Assistant ID | |
| <<Scout1>> … <<Scout10>> | Scout | e.g. SAMPRAS, Pete |
| <<ScoutID1>> … <<ScoutID10>> | Scout ID | |
| <<OthNur1>> … <<OthNur10>> | Other Nurse | e.g. SAMPRAS, Pete |
| <<OthNurID1>> … <<OthNurID10>> | Other Nurse ID | |
| <<Other1>> … <<Ostaff10>> | Other Staff | e.g. SAMPRAS, Pete |
| <<OtherID1>> … <<OstaffID10>> | Other Staff ID | |
| <<SurgAssis1>> … <<SurgAssis10>> | Surgical Assistant | e.g. SAMPRAS, Pete |
| <<SurgAssID1>> … <<SurgAssID10>> | Surgical Assistant ID | |
| <<OthSurg1>> … <<OthSurg10>> | Other Surgical Assistant | e.g. SAMPRAS, Pete |
| <<OthSurgID1>> … <<OthSurgID10>> | Other Surgical Assistant ID | |
| <<Compli1>> … <<Compli10>> | Complications | |
| <<Rec1>> | Recovery 1 Time | e.g. 1315 |
| <<Rec112h>> | Recovery 1 Time 12hr time | e.g. 1:15 PM |
| <<Rec124h>> | Recovery 1 Time 24hr time | e.g. 13:15 |
| <<Rec2>> | Recovery 2 Time | e.g. 1315 |
| <<Rec212h>> | Recovery 2 Time 12hr time | e.g. 1:15 PM |
| <<Rec224h>> | Recovery 2 Time 24hr time | e.g. 13:15 |
| <<Rec3>> | Recovery 3 Time | e.g. 1315 |
| <<Rec312h>> | Recovery 3 Time 12hr time | e.g. 1:15 PM |
| <<Rec324h>> | Recovery 3 Time 24hr time | e.g. 13:15 |
| <<Ready>> | Ready for Ward | e.g. 1315 |
| <<Ready12h>> | Ready for Ward 12hr time | e.g. 1:15 PM |
| <<Ready24h>> | Ready for Ward 24hr time | e.g. 13:15 |
| <<ReadyPU>> | Ready for Pick Up | e.g. 1315 |
| <<ReadyPU12h>> | Ready for Pick Up 12hr time | e.g. 1:15 PM |
| <<ReadyPU24h>> | Ready for Pick Up 24hr time | e.g. 13:15 |
| <<Side>> | Side | |
| <<Path>> | Pathology Company | |
| <<Specimen>> | Pathology Nil or # of Specimens | |
| <<TheatreNotes>> | Theatre Notes |
Admission Screen – PHDB/HCP
| Token Name | Data | Notes |
| <<RADesc>> | Re-Admission | e.g. description |
| <<RA>> | Re-Admission ID | e.g. the ID the value saved in the db |
| <<StartDay>> | Starting Day | |
| <<TranFDesc>> | Transferred From | |
| <<TranF>> | Transferred From ID | |
| <<DIDesc>> | Discharge Intent | |
| <<DI>> | Discharge Intent ID | |
| <<UOADesc>> | Urgency of Admission | |
| <<UOA>> | Urgency of Admission ID | |
| <<SORDesc>> | Source of Referral | |
| <<SOR>> | Source of Referral ID | |
| <<CTDesc>> | Care Type | |
| <<CT>> | Care Type ID | |
| <<RSDesc>> | Rehab Status | |
| <<RS>> | Rehab Status ID | |
| <<SDSDesc>> | Same Day Status | |
| <<SDS>> | Same Day Status ID | |
| <<PIDesc>> | Payer Identifier | |
| <<PI>> | Payer Identifier ID | |
| <<IHCPDesc>> | IHCP | |
| <<IHCP>> | IHCP ID | |
| <<AWei>> | Adm Weight | |
| <<AmbNum>> | Ambulance Number |
Admission Screen – State fields
| Token name | Data | Notes |
| <<CTSDesc>> | Care Type | e.g. description |
| <<CTS>> | Care Type ID | e.g. the ID the value saved in the db |
| <<SRSDesc>> | Source of referral | |
| <<SRS>> | Source of referral ID | |
| <<ILOSSDesc>> | Intended Length of Stay Planned Same Day (QLD) |
|
| <<ILOSS>> | Intended Length of Stay Planned Same Day (QLD) ID |
|
| <<ASSDesc>> | Admission Status | |
| <<ASS>> | Admission Status ID | |
| <<ISSDesc>> | Insurance Status | |
| <<ISS>> | Insurance Status ID | |
| <<CTYSDesc>> | Contract Type | |
| <<CTYS>> | Contract Type ID | |
| <<CRSDesc>> | Contract Role | |
| <<CRS>> | Contract Role ID | |
| <<ESSDesc>> | Election Status | |
| <<ESS>> | Election Status ID | |
| <<ATSDesc>> | Admission Type | |
| <<ATS>> | Admission Type ID | |
| <<UPRADesc>> | Unplanned Readmission | |
| <<UPRA>> | Unplanned Readmission ID | |
| <<UOASDesc>> | Urgency of Admission | |
| <<UOAS>> | Urgency of Admission ID | |
| <<EPSSDesc>> | Elective Patient Status | |
| <<EPSS>> | Elective Patient Status ID | |
| <<RASDesc>> | Re-Admission | |
| <<RAS>> | Re-Admission ID | |
| <<DISDesc>> | Discharge Intent | |
| <<DIS>> | Discharge Intent ID | |
| <<LSSDesc>> | Legal Status | |
| <<LSS>> | Legal Status ID | |
| <<CSSDesc>> | Contract Status | |
| <<CSS>> | Contract Status ID | |
| <<PTDesc>> | Previous Treatment | |
| <<PT>> | Previous Treatment ID | |
| <<MOASDesc>> | Mode of Admission | |
| <<MOAS>> | Mode of Admission ID | |
| <<AACDesc>> | Account Class | |
| <<AAC>> | Account Class ID | |
| <<AATDesc>> | Accommodation Type | |
| <<AAT>> | Accommodation Type ID | |
| <<ASDesc>> | Admission Source | |
| <<AS>> | Admission Source ID | |
| <<CFADesc>> | Criterion for Admission | |
| <<CFA>> | Criterion for Admission ID | |
| <<CSIDesc>> | Contract/Spoke Identifier | |
| <<CSI>> | Contract/Spoke Identifier ID | |
| <<PCSDesc>> | Patient Category | |
| <<PCS>> | Patient Category ID | |
| <<SORPDesc>> | Source Of Referral – Professional | |
| <<SORP>> | Source Of Referral – Professional ID | |
| <<SORLDesc>> | Source Of Referral – Location | |
| <<SORL>> | Source Of Referral – Location ID | |
| <<SORTDesc>> | Source Of Referral – Transport | |
| <<SORT>> | Source Of Referral – Transport ID | |
| <<CHSDesc>> | Contracted Hospital | |
| <<CHS>> | Contracted Hospital ID |
Discharge Screen – PHDB/HCP
| Token name | Data | Notes |
| <<MOSDesc>> | Mode of Separation | |
| <<MOS>> | Mode of Separation ID | |
| <<TranTDesc>> | Transferred To | |
| <<TranT>> | Transferred To Desc | |
| <<TOCDesc>> | Transfer Out Code | |
| <<TOC>> | Transfer Out Code ID | |
| <<VTODesc>> | Visit to Theatre | |
| <<VTO>> | Visit to Theatre ID | |
| <<PCDesc>> | Palliative Care | |
| <<PC>> | Palliative Care ID | |
| <<PCD>> | Days In Palliative Care | |
| <<MHLSDesc>> | Mental Health Legal Status | |
| <<MHLS>> | Mental Health Legal Status ID | |
| <<WTPI>> | Was the patient involuntary? | Show as Y, N |
| <<ID>> | Involuntary Days | |
| <<ICUD>> | Days in ICU | |
| <<ICUH>> | Hrs in ICU | |
| <<MVH>> | Hrs in Mechanical Ventilation | |
| <<DiedDate>> | Deceased Date | dd/mm/yyyy |
| <<DiedTime>> | Deceased Time (raw) | e.g for 1:30 PM show as: 1330 |
| <<DiedT12h>> | Deceased Time 12 hr | e.g for 1:30 PM show as: 01:30 PM |
| <<DiedT24h>> | Deceased Time 24 hr | e.g for 1:30 PM show as 13:30 |
| <<Autopsy>> | Autopsy | Show as: Y, N |
| <<DiedCause>> | Cause of Death | |
| <<HITHV>> | HITH Visits |
Discharge Screen – State
| Token name | Data | Notes |
| <<MOSS>> | Mode of Separation ID | e.g. the ID the value saved in the db |
| <<MOSSDesc>> | Mode of Separation | e.g. description |
| <<FSS>> | Funding Source/Arrangement ID | |
| <<FSSDesc>> | Funding Source/Arrangement | |
| <<RTS>> | Referral To ID Separation Referral (VIC) |
|
| <<RTSDesc>> | Referral To Separation Referral (VIC) |
|
| <<MHLSS>> | Mental Health Legal Status ID | |
| <<MHLSSDesc>> | Mental Health Legal Status | |
| <<Char>> | Chargeable Status ID | |
| <<CharDesc>> | Chargeable Status | |
| <<Comp>> | Compensable Status ID | |
| <<CompDesc>> | Compensable Status | |
| <<PC1A>> | Palliative care – 1st admission ID | |
| <<PC1ADesc>> | Palliative care – 1st admission | |
| <<PCPA>> | Palliative Care – previous admission ID | |
| <<PCPADesc>> | Palliative Care – previous admission | |
| <<AOS>> | Accommodation Occupied ID | |
| <<AOSDesc>> | Accommodation Occupied | |
| <<Client>> | Client Status ID | |
| <<ClientDesc>> | Client Status | |
| <<CES>> | Contracting Establishment ID | |
| <<CESDesc>> | Contracting Establishment | |
| <<PSS>> | Payment Status ID | |
| <<PSSDesc>> | Payment Status | |
| <<ITRAS>> | Intent to Readmit ID | |
| <<ITRASDesc>> | Intent to Readmit | |
| <<DAC>> | Account Class ID | |
| <<DACDesc>> | Account Class | |
| <<DAT>> | Accommodation Type ID | |
| <<DATDesc>> | Accommodation Type |