Upcoming Layout Change

As part of the upcoming major update scheduled for 21 September 2025, the Appointment Screen will feature a refreshed layout. A preview of the new design is shown below.

For more details on this layout and the location of specific features, please refer to the link provided:

Appointment Screen Layout Improvements

Theatre Screen Addition

FYDO has introduced a new feature within the Theatre Screen that allows users to quickly view procedure notes. As shown in the image below, a yellow “Show Proc Notes” icon has been added. By hovering over this icon, you can see a preview of the notes entered for the procedure.

This enhancement is particularly valuable in facilities where nurses and doctors primarily rely on the Theatre Screen, as it eliminates the need to refer back to the printed list, providing faster and more efficient access to critical information.

New Token

FYDO now includes a token for Gender. Please see below for details on the newly added token.

Gender ID = <<patGender2>>
Gender Description = <<patGender2Desc>>

For a complete list of available Patient tokens, please refer to the FYDO Wiki Manual via the link below:

Patient Tokens

Episode Stats Report Addition

FYDO has enhanced the Episode Stats Report to incorporate Body Stats, one of our latest features. The Excel Raw Data Report now includes four additional columns: Height, Weight, BMI and Stats Date.

Print List Enhancement

FYDO has introduced a new tick-box option when printing lists, allowing you to generate lists exclusively for patients with Food Instructions entered to identify special dietary requirements. This enhancement provides a more efficient way to identify and manage patients’ specific needs.

Billing Status Addition

FYDO has introduced a new ordering option within the Billing Status Report. When the Report Type is set to Show Not Billed Only, a new Order By field will become available. This feature functions identically to the Order By option in the Incomplete Report and will default to Alphabetical ordering.

New Option in Casebase Settings

FYDO has introduced a new column titled Ignore Step Down in the Settings > Health Fund Fees > Casebase Fees tab. This column is a tick box, similar in function to the existing GST column.

This enhancement addresses scenarios where certain facilities require the Procedure Only fee to be calculated at 100%, even when the item is listed as a secondary or subsequent procedure. However, as this rule does not apply universally to all item numbers within the Casebase list, some of which still require percentage-based step downs. The new tick box provides the flexibility to manage these exceptions on an item-by-item basis.

If you need to upload the Casebase import file, the new field will be located in column J. Additionally, both the PDF and Excel spreadsheet outputs have been updated to include the ‘Ignore Step Down’ column.

Exporting Fund Fees

We’ve made an enhancement to the Settings > Health Fund Fees section. The previous “Print” option, located in the top right-hand corner, has been updated and renamed to “Export To”. This new functionality now allows you to export Health Fund Fees not only as a PDF, but also as an Excel spreadsheet, providing greater flexibility and convenience.

Bed Tracker Addition

We’ve introduced an additional option to the Bed Tracker screen for the overnight hospitals. When selecting the “Print Handover” button in the top right-hand corner, you will now have the ability to print the handover by doctor.

This enhancement ensures that doctors only view information relevant to their own patients, improving efficiency and maintaining patient confidentiality.

Merge Practices Feature

Facilities now have the ability to merge practices. This enhancement streamlines workflow and improves data management by providing a simple way to consolidate multiple practices and maintain a cleaner, more organized database. You will find this merge feature in Settings > Practices > Select Practice.

Permissions for this feature can also be managed within User Groups under Settings General. Users with Read and Write (RW) access will have the ability to merge practices.

Incomplete Report Addition

FYDO has implemented an enhancement to the Incomplete Report: when the report is run using the Uncoded Episodes or Ungrouped Episode filters, the Coding on Hold reason will now be displayed.

New Column on Revenue Report

A new column has been added to the Revenue Report – Raw Data Excel file. Located in column BB, the new field is titled InvGross ex OS 6. This column represents the total revenue excluding the value of prostheses.

Improved workflow for creating an IFC

Wanting to generate an IFC for a patient that is NOT booked for an appointment yet? You can now do this directly from the patient screen, eliminating the need to navigate back to the Patient List Screen. This new feature is accessible by clicking on the three dots on the right-hand side of the patient screen which will generate a drop-down menu where you will see this option.

Users will need to add additional information while using this feature, as it isn’t linked to a particular episode with pre-populated item numbers etc.

Body Stats

FYDO has introduced a new Body Stats tab, now available within the Clinical section of the Patient Screen. This feature allows users to record a patient’s height and weight, with the system automatically calculating the Body Mass Index (BMI). Users can also assign a start date to these measurements, accommodating variations across different admissions.

If height and weight data are entered during the Preadmit Admission Form process, they will automatically transfer to FYDO and be stored within the Body Stats section.

Additionally, user permissions for this feature can be managed within User Groups, with access levels configurable to Deny, Read, or Read and Write.

New Alerts

Hospital users will now see clear alerts when attempting to access FYDO features that are only available in FYDO Clinic databases.

Bed Occupancy Report

Additional features have been added to the Bed Occupancy Report, allowing facilities to collate data in ways that better suit their workflow and needs.
Users can now select a Primary AND Secondary Group By option, as well as the desired Trend Type (Week, Month or Year), to ensure the data is presented in a clear, easy-to-read format. 

SMS Automation

Facilities can now Deactivate SMS Automations, allowing them to pause messages when needed without deleting the entry or losing the settings.

Practices

Email addresses are now displayed in the list of Practices under Settings. This information is also included in the Excel Export, making it easy for facilities to access and use for emailing purposes. 

Length of Stay Report

The Length of Stay Report now has an extended list of Group By options, when running this report using Report Type > Summary.

Users can now group data by several categories, allowing for easier and more efficient extraction of relevant information.

To further enhance this report, Average Minutes has been added to each category line, reducing the need for manual calculations.

Episode Stats Report

We have made several updates to the Excel Raw Data Report in Episode Stats to reflect the enhanced functionality of supporting multiple pension numbers in the patient screen. The following new columns have been added:

• NR – Concession Card
• NS – Concession Expiry
• NT – Pension Card
• NU – Pension Expiry
• NV – Safety Net Card
• NW – Safety Net Expiry
• NX – Ambulance Card
• NY – Ambulance Expiry

Additionally, three new columns have also been included to this report to capture Gender and Pronoun information:

• G – Gender Value
• H – Gender Description
• I – Pronoun

These updates ensure that the report now accommodates the expanded data fields for greater accuracy and inclusivity.

Tasmanian Cancer Registry

During our FYDO Hospital Update on 01/05/2025 (FYDO Hospital Update – 01/05/2025), we introduced the Tasmanian Health Cancer Registry screen, designed to support cancer registry data entry for Tasmanian facilities.

We’re pleased to let you know that FYDO now supports exporting this data file, using the same process as the other end-of-month data extracts.

This update means that reporting to the TAS Cancer Registry is now a seamless and efficient process for our Tasmanian hospitals.