Procedure List Update

The long-anticipated addition to the Proc Notes field in the Edit Appointments screen has now been implemented & facilities can add default settings to their Procedures list to maximise efficiency when booking appointments. Please see our newsletter from Tuesday for more information:
Procedures List Update Newsletter

Appointments Screen Custom View Additions

Users will now be able to create custom views that display information regarding Certificates for the episode. One option is to display a green tick once a certificate has been entered for the episode. The second option is to display the text that has been entered for the certificate. This new option will allow users to easily identify if the certificate has been entered prior to transmitting the claim via ECLIPSE.

Users also now able to display the patients Preferred Name on the Appointment Screen.

Patient Name Hover Additions

When users hover over the patient’s name they will now be able to see the patients Preferred Name & their Maiden Name.

New logs for Preadmit Holding Bay

Additional logs have been added to show if patient information has been updated by Preadmit paperwork being Automatically Linked or Manually Linked by a user.
Updates made to the patients’ screen by Preadmit will also now be recorded in the logs.

New Permission Level

Users can now be prohibited from amending fees while creating an IFC.
This permission level works in conjunction with the already available option called Create Invoice – Edit Charges that enables a user to edit fees when creating an invoice.

Procedure List Update

Following the exciting announcement in our Hospital Update Newsletter on the 19^th of July 2023 (FYDO Hospital Update – 19.07.2023), regarding the new Procedure List features, we are pleased to announce that Phase 2 will be implemented into FYDO this week which will result in it being fully functional.

The new feature allows facilities to pre-set default fields for any item in their Proc Notes list. This will result in certain fields automatically populating when that particular procedure is selected. Reducing repetitive data entry, when adding appointments, resulting in a much more efficient process for users.

Facilities can prepare for this new update by adding defaults into FYDO now!
Procedure List defaults can be added in Settings > Procedures by either double clicking on an existing entry or utilising the “Add Procedure” option to make a new entry.

Fields that can be defaulted are:

• Anaesthetic Type
• Appointment Minutes
• Item Numbers
• Other Services

There is no requirement to add these defaults. Facilities that choose not to utilise this feature will notice no change in the way that the appointments screen functions. There is also no requirement to add ALL defaults and FYDO will allow users to add only the defaults that they wish.

However, to ensure that this feature doesn’t negatively impact customers that choose NOT TO use it, we need to make you aware of exactly how it will work:

• Procedures WITH default fields set in ALL options will populate all relevant fields
• Procedures WITH default fields set in SOME options will populate only the fields with defaults & other fields will still need to be added manually
• Procedures WITHOUT default fields set will not populate any fields & all information will need to be added manually
• Fields can be amended after the default has been added however if another option from Proc Notes is selected, after the amendment is made, the field will be reverted to the set default
• If a user selects an option from Proc Notes that DOES have defaults set but then makes an amendment to another option, that DOESN’T have defaults set, FYDO WILL NOT remove any options added by the first selection. The user will need to manually remove any items that are no longer required. This has been done deliberately to ensure that items are not inadvertently removed for our facilities that do not wish to utilise this feature.

Please feel free to contact us should you have any questions regarding

Health Fund Codes can now be edited

Users are now able to edit the Fund Code for existing health funds.
This will assist in ensuring all fund codes are correct for ECLIPSE transmissions & enable them to be amended should they ever change. Users will be given an alert if the code they are entering already exists in their database.

Added Health Fund Audit Logs

Any changes made to Health Fund Details in Settings > Health Funds will now be listed in the audit logs.

New GST Report

There has been a new GST Report added to FYDO that allows users to easily run GST reports on a Cash Basis or an Accrual Basis for any selected timeframe.

New Audit Logs

There are now additional audit logs available in FYDO for the updating of certain patient detail fields.
The logs can be accessed by using the More Actions drop down at the top of the patient screen & clicking on Audit Logs.

This will open the FYDO Logs page & display amendments that have been made to the selected patient.

The Logs page now also allows users to search for MRNs or Text information as highlighted above.

Bug Fix

The issue that affected all database templates, documents & groupers has been resolved.

Added ability to enter a Certificate for booked episodes

Currently FYDO only allows certificates to be entered for admitted episodes. However, users will now be able to add the certificate information into the booking/episode as soon as it has been made.

New contract start & end date for each Overnight Accommodation Category

To accommodate the function of some health fund contracts, FYDO now gives the ability to add a different Start of Current Fee Date along with a different End of Current Fee Date for each Overnight Accommodation Type.
These start & end dates are not linked with the main contract dates, enabling them to be different if required.

Data Extracts – 1st July 2023 edits for South Australia and Victoria updated

This year only SA and VIC had edits to their Data Extract file formats. These changes have now been implemented.

History Renamed

The History option, in all right click menus, has been renamed to Episodes across FYDO to reflect the title of the page that this link opens up & to ensure uniformity. Users will now find the link called Episodes in all right click options & this will take them to the same Episodes page that they have always progressed to by using this link, that was previously named History.

New Gender Field will now feed from Preadmit to FYDO

The new Gender Field, that has recently been added to FYDO to accommodate Data Extractions for certain states, is now able to be sent from patients’ Online Preadmit Forms into FYDO.
If you require the new field to be added to your preadmit form, & in turn automatically populated into FYDO, please raise a ticket with us & advise where the new question will be asked on your admission forms.

ASA Score – Additional Options Available

Two new options have been added to the ASA Score dropdown in the Theatre Screen. Users are now able to choose and ASA score of 6 & E.
This field remains optional & only needs to be completed if it complements the workflow & data collation requirements of the facility.

Facility Minor ID added to the Support Information

Users will now be able to easily identify their Minor ID by hovering over the Support icon in the FYDO main menu.
This ID may assist in easily identifying your facility when you call FYDO for support.

New features added to the Documents Screen

Users are now able to filter the Documents Screen according to the Admission Number that it is linked to.

We have also made it easier to ensure documents are linked to the relevant Admission Number by allowing users the option to assign an admission number to each document as it is imported or scanned.

Unblock User Permission – Relocated

The permission setting that allows the ability to Unblock a user, after they have entered their password incorrectly too many times, has been relocated to ensure it is easier to find.
This setting is now found by navigating to Settings > User Groups & selecting the user group that you wish to allow this ability to.
This function will be automatically set to OFF & will need to be assigned to the user groups that require to be able to perform this function.

Condition Onset Indicator Added to Episode Stats Report – Raw Data

The Condition Onset Flag, that is entered at the time of coding, has been added to the Episode Stats Report Excel Export – Raw Data.

Bug Fixes

• The issue that some users experienced where the adjustments/journals quantity column was reflecting incorrect information has been rectified & this column will now show blank for adjustments, as it does for deposits & payments.
• The issue that some users experienced where the Other Services quantity was showing incorrectly has been rectified.

New Feature added to Procedure List / Procedure Notes

Phase 1

FYDO Users are now able to add default settings to each item in the Procedures List. This exciting new feature will eventually mean that when a certain procedure is added to an appointment, the following fields can be populated automatically!

• Anaesthetic Type
• Appointment Length
• Item Numbers
• Other Services Codes

This wonderful new feature will improve efficiency & reduce repetitive data entry as users will not need to add as much information to the appointments manually for predictable procedures.
As this is only Phase 1, the fields have been added to the Settings > Procedures so that facilities have time to add the required options into their list.
However, the function won’t be implemented into the appointments screen until a future update.

So keep an eye on these newsletters for when Phase 2 is added!

New option in Overnight Accommodation Fees

There has been an additional tick box incorporated into the Overnight Accommodation Fees that allows facilities to Exclude Private Room add on.

This function will be required if a facility IS allowed to charge a Private Room Addon for most of their accommodation types & have therefore ticked the Add Private Room Line on the Invoice (overnight only) in the Other Settings tab.

The new tick box allows for the Add Private Room Line on the Invoice (overnight only) to be counteracted for certain accommodation types if required. Essentially turning the feature off & allowing the accommodation type to function without a private room add on.

Added fields to the Print List Raw Data Extract

There have been additional fields added to the Print List > Export to Raw Data

New patient fields include:

• Address
• Email Address
• Health Fund Details
• Health Fund Number
• Pension Number

Amendments to Adjustment Types

Users are now able to specify if a new Adjustment Type will affect the payments or the revenue.
The adjustment types can be found in Settings > Adjustments and can be customised to facilitate the needs of each hospital.
Each adjustment type already in FYDO has had the default set according to the figures that they have always impacted. However, users are able to choose which option they require for all new adjustment types that are added.
This option can by selected in the set up by ticking or unticking the Affect Revenue tick box.

The selected option for each adjustment type will be shown on the Adjustments list so they are easily identifiable.

Theatre Roster – Order of Theatres

Theatres will now be shown in alphabetical order in the Theatre Roster screen. This will ensure the order of theatres in the roster replicates the order that they are shown in the appointments screen.

Bug Fixes

• The issue that some users experience with the cancelled patient numbers showing in the Theatre Roster as been resolved.
• The issue that some users experienced with the discrepancies in the Audit Trail Time, for sending documents, has been resolved.
• The issue that some users experienced with the Audit Time showing incorrectly, when printing lists, has been resolved.

Show Last 15 MRN’s

FYDO now allows users to easily & efficiently identify the last 15 MRN’s that they have interacted with & navigate to them.
This feature can be utilised by simply hovering over the Patient tab in the main menu & selecting the desired patient.

Grouped By Addition to the Incomplete Report

A new column has been added to the Incomplete Report, when run for the Data Type > Grouped Episodes, that allows facilities to easily identify the user that has grouped the episode in the Coding Screen.
This new addition will assist in obtaining statistics on the number of episodes that have been grouped for the date range selected.
An Excel – Raw Data option has also been added, to give facilities the added ability to filter the Group By column.

Claiming Hospital > Claims Tab

Users are now able to search for a Transaction ID in the Claiming Hospital > Claims tab.

Bug Fixes

• The issue that was causing the audit time in the Episodes screen to show in NSW time, instead of the time zone set by the individual user, has been resolved.
• The issue that was preventing users to add a line space, with the enter key, in the Invoice Message field has been resolved.

1^st July National Procedure Banding Update

The 1^st of July National Procedure Bandings update has been loaded into FYDO. All new items have been added, along with any amendments to the National Banding.
Descriptions for all existing items will not be amended, as facilities prefer to keep their own descriptions in their databases, and any relevant State Bandings will also need to be updated by the facilities if required.

1^st July Other Services Update

The 1^st of July Other Services update has been loaded into FYDO. All new items have been added & all fees amended.

DRG Version 11

The latest DRG Version 11 is now an available option in  FYDO. This latest DRG version is yet to be supported for claiming through ECLIPSE & should therefore only currently be used for manual billing/claiming. Each health fund will advise what version they require, so please check with the funds if you are unsure what version should be used.

Updating the Anaesthetist & Doctor in the Theatre Roster

Users will be very excited to learn that updating the Anaesthetist or Doctor in a Theatre Roster will now update all active bookings that are linked to that roster!
This feature will be a huge time-saving function for facilities that book patients in before the Anaesthetist is known. It will also mean that the process of changing the anaesthetist, or doctor, after the list has been entered is much more efficient!
This function only updates all active bookings that are linked to that Theatre Roster. It will not update admitted, discharged or cancelled episodes.

Processing & Payments > Payments (Hospital) tab

Users are now able to search for Invoice Numbers in the Payments (Hospital) tab. This additional feature, along with the already available feature of searching the Batch Number, will enable users to easily identify payment files for certain invoice or batch numbers.
To search for the invoice number, simply type INV: followed by the invoice number.

Summary Addition to the Length of Stay Report

A FABULOUS new feature has been added to the Length of Stay Report that allows users to run this report in a Summary View.
This enables efficient collation of data using the Group By options that have also been added to enhance this feature.
Using the Specialty filter can also allow the comparison of information across specific specialties. Or using the MBS filter can even allow for comparison of particular procedures.

Letter Editor on Main Menu

The Letter Editor has been added back on the Main Menu & is now situated under the Data I/O tab.

Remove Batch Log

When a batch is removed from the Claiming Hospital > Claims tab, an audit log will now show in the Settings > Logs. This is in addition to the log that has always shown in the Episodes screen for the corresponding admission to assist in identifying if a log has been removed & who has removed it.

Bug Fixes

• The issue that some users experienced when attempting to invoice a Workcover patient from the Episodes Screen has been resolved.
• The issue that some users experienced when attempting to create a new invoice from the Episodes Screen has been resolved.
• The issue that some users experienced when trying to raise an invoice from the Episodes Screen for a date before the accounting period was closed has been resolved.
• The issue that some users experienced when running the Other Services Report & the Other Services Revenue Report has been resolved.