Tokens – Invoice (Clinic)
Location of Invoice
| Token Name | Data | Notes |
| <<InvLocId>> | Location ID | |
| <<InvLocName>> | Location Name | |
| <<InvLocAdd1>> | Location Address Line 1 | |
| <<InvLocAdd2>> | Location Address Line 2 | |
| <<InvLocSuburb>> | Location Suburb | e.g. BONDI |
| <<InvLocState>> | Location State | e.g. NSW |
| <<InvLocPostcode>> | Location Postcode | |
| <<InvLocPhone>> | Location Phone | e.g. 02 1234 5678 |
| <<InvLocFax>> | Location Fax | e.g. 02 1234 5678 |
| <<InvLocEmail>> | Location Email Address | |
| <<InvLocAbn>> | Location ABN | |
| <<InvLocACN>> | Location ACN | |
| <<InvLocBSB>> | Location BSB | |
| <<InvLocAccNo>> | Location Account Number | |
| <<InvLocAccName>> | Location Account Name | |
| <<InvLocProvNo>> | Location Provider Number | |
| <<InvLocMinorID>> | Location Minor ID |
Invoice Particulars
| Token Name | Data | Notes |
| <<InvLabel>> | Invoice Type | e .g. Tax Invoice, Receipt |
| <<InvMessage>> | Invoice Message | |
| <<InvPage>> | Current Page | Shows the current page e.g. if the invoice needs to be a total of 4 pages, it prints which page it is e.g. could be page 2 of 4 |
| <<InvTotPages>> | Total Pages |
Bill To
| Token Name | Data | Notes |
| <<InvBillTo>> | Biller Name | |
| <<InvBillToAdd1>> | Biller Address Line 1 | |
| <<InvBillToAdd2>> | Biller Address Line 2 | |
| <<InvBillToAdd3>> | Biller Address Line 3 |
Patient ID and Invoice Number
| Token Name | Data | Notes |
| <<InvMRN>> | MRN | |
| <<InvNo>> | Invoice Number |
Invoice Grid
| Token Name | Data | Notes |
| <<ICT>> | Transaction Type | e.g. I – Invoice J – Adjustment P – Payment |
| <<ICode>> | Item | the item will have an * after this code if inhospital |
| <<IDesc>> | Item Description | |
| <<IDescShort>> | Item Description Short | First 50 characters |
| <<Iid>> | Item Id/Sequence | |
| <<IDOS>> | Date of Service | dd/mm/yyyy |
| <<IDOT>> | Accounting Period Date | dd/mm/yyyy |
| <<IQty>> | Quantity | |
| <<Itype>> | Invoice Type | e.g. M – Medicare V – Veterans I – Immunisation H – Health Fund P – Patient |
| <<IUnit>> | Unit Price | |
| <<ITotal>> | Charge | |
| <<IGSTAmt>> | Gst Amount | |
| <<IIH>> | In hospital flag | Shows False if not inhospital Show True is in hospital Generally not required on the invoice, since the item will have an * after the item code if inhospital |
| <<TEID>> | ||
| <<iStext>> | Service Text | |
| <<IBenef>> | Benefit Amount | |
| <<IFLvl>> | Fee Level | |
| <<IRef>> | Reference |
Doctor Invoiced
| Token Name | Data | Notes |
| <<InvDocID>> | Doctor ID | |
| <<InvDocFullname>> | Doctor Full Name | e.g. CITIZEN, John |
| <<InvDocFirstname>> | Doctor First Name | |
| <<InvDocSurname>> | Doctor Surname | e.g. CITIZEN |
| <<InvDocTitle>> | Doctor Title | |
| <<InvDocProv>> | Doctor Provider Number | |
| <<InvDocPayee>> | Doctor Payee Id | |
| <<InvDocInvAs>> | Doctor Invoice As | |
| <<InvDocQualif>> | Doctor Qualifications | |
| <<InvDocABN>> | Doctor ABN | |
| <<InvDocAdd1>> | Doctor Address 1 | |
| <<InvDocAdd2>> | Doctor Address 2 | |
| <<InvDocSuburb>> | Doctor Suburb | e.g. BONDI |
| <<InvDocState>> | Doctor State | e.g. NSW |
| <<InvDocPostcode>> | Doctor Postcode | |
| <<InvDocPhone>> | Doctor Phone | e.g. 02 1234 5678 |
| <<InvDocFax>> | Doctor Fax | e.g. 02 1234 5678 |
| <<InvDocEmail>> | Doctor Email | |
| <<InvDocRegNo>> | Doctor Registration No |
Other Information
| Token Name | Data | Notes |
| <<InvHospital>> | Hospital where procedure occurred | |
| <<InvLSPN>> | LSPN | |
| <<InvAccountingPer>> | Accounting Period Date | dd/mm/yyyy |
Referral Details
| Token Name | Data | Notes |
| <<InvRefId>> | Referring Dr Id | |
| <<InvRefFullName>> | Referring Dr Full Name | |
| <<InvRefFirstname>> | Referring Dr First Name | |
| <<InvRefSurname>> | Referring Dr Surname | |
| <<InvRefProv>> | Referring Dr Provider Number | |
| <<InvRefDate>> | Referral Date | |
| <<InvRefPer>> | Referral Period | |
| <<InvRefSD>> | Referral Self Determined Flag |
Referring Doctor other details
| Token Name | Data | Notes |
| <<InvRefPId>> | Practice Id | |
| <<InvRPName>> | Practice Name | |
| <<InvRPAdd1>> | Practice Address 1 | |
| <<InvRPAdd2>> | Practice Address 2 | |
| <<InvRPSuburb>> | Practice Suburb | e.g. BONDI |
| <<InvRPState>> | Practice State | e.g. NSW |
| <<InvRPPostcode>> | Practice Postcode | |
| <<InvRPPhone>> | Practice Phone | e.g. 02 1234 5678 |
| <<InvRPFax>> | Practice Fax | e.g. 02 1234 5678 |
Health Fund Invoiced
| Token Name | Data | Notes |
| <<InvFundID>> | Health Fund ID | This is the unique ID for the health fund in the database |
| <<InvFund>> | Health Fund Code | e.g. HBF |
| <<InvFundName>> | Health Fund Name | e.g Health Benefits Fund |
| <<InvFundNo>> | Health Fund Membership Number |
Third Pary Invoiced
| Token Name | Data | Notes |
| <<InvTPContact>> | Third Party Contact Name | |
| <<InvTPPhone>> | Third Party Phone No | |
| <<InvTPFax>> | Third Party Fax No | |
| <<InvTPEmail>> | Third Party Email |
Total Charges/Balances
| Token Name | Data | Notes |
| <<TotCharges>> | Sum of all Charges | |
| <<TotPayments>> | Sum of all Payments | |
| <<TotAdjust>> | Sum of all Adjustments | |
| <<TotGST>> | Sum of all GST | |
| <<TotBalance>> | Balance Due | Balance due = InvCharges + InvPayments + InvAdjust |
Other Invoice Fields (relevant to Veterans)
| Token Name | Data | Notes |
| <<InvTL>> | Treatment Location Code | Applicable to Veterans invoices |
| <<InvTL>> | Treatment Location Description | Applicable to Veterans invoices |
| <<cncHrs>> | CNC Hours | Applicable to Veterans invoices |
| <<cncVis>> | CNC Visits | Applicable to Veterans invoices |
| <<enHrs>> | Enrolled Nurse Hours | Applicable to Veterans invoices |
| <<enVis>> | Enrolled Nurse Visits | Applicable to Veterans invoices |
| <<rnHrs>> | Registered Nurse Hours | Applicable to Veterans invoices |
| <<rnVis>> | Registered Nurse Visits | Applicable to Veterans invoices |
| <<nssHrs>> | NSS Hours | Applicable to Veterans invoices |
| <<nssVis>> | NSS Visits | Applicable to Veterans invoices |
| <<BrkEpi>> | Break in Episode | Applicable to Veterans invoices |
| <<StartBrk>> | Start of Break | Applicable to Veterans invoices |
| <<EndBrk>> | End of Break | Applicable to Veterans invoices |
| <<AdmDate>> | Admission Date | Applicable to Veterans invoices |
| <<DisDate>> | Discharge Date | Applicable to Veterans invoices |
| <<DisInd>> | Disability Indicator | Applicable to Veterans invoices |
| <<DisText>> | Disability Text | Applicable to Veterans invoices |
Other Invoice Fields (relevant to Patient Claims)
| Token Name | Data | Notes |
| <<ciFirstn>> | Claimant First Name | |
| <<ciLastn>> | Claimant Last Name | |
| <<ciDOB>> | Claimant Date of Birth | |
| <<ciMed>> | Claimant Medicare Number | |
| <<ciRef>> | Claimant Medicare Reference | |
| <<ciAdd1>> | Claimant Address Line 1 | |
| <<ciAdd2>> | Claimant Address Line 2 | |
| <<ciSuburb>> | Claimant Suburb | |
| <<ciState>> | Claimant State | |
| <<ciZip>> | Claimant Postcode | |
| <<ciPaid>> | Account Paid in Full Indicator | |
| <<CLBankName>> | Claimant Bank Account | |
| <<CLBSB>> | Claimant BSB | |
| <<CLAcc>> | Claimant Account Number |
BPAY
| Token Name | Data | Notes |
| <<BPAYsb>> | Sub biller | This is something BPAY will give the organisation |
| <<BPAYISC>> | Internal code | This is something BPAY will give the organisation |
| <<BPAYref>> | BPAY reference | You can choose between the MRN or the invoice. This can be set from Settings > Locations |